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Field SequenceField name (V10)DR fieldReference tableExample valueOther fields available in DRType (free text, drop down, check box) & InteractionMandatory (Y/N)Validation / Error MessagingFilter (Y/N)Search (Y/N)Sort (Y/N)List (S) / Detail (D)Notes
1Trainee Name



  • pre-populated (part of person record)
Y




ONLY APPLICABLE IN PLACEMENT MANAGER
2National Post Number

EOE/RGT00/030/STR/001
  • smart search drop down
YMust be a post that already exists.NN


 12 Status

 Past/Current/Future
  •  derived from dates
  • Past: start date = before "today" + end date = before "today"
  • Current: start date = before "today" + end date =  after "today"
  • Future: start date + end date = after today
Y  derived




 6 Site
 Site Addenbrookes Hospital
  • derived from the post
  • can be overwritten
  • add multiple
Y  derived




REMOVE ITP Post   tick box  N      Get Russel to check data. Do we need to record ITP posts?
13

 Managing Local Team

Change to "Owner"



 HEEOE
  • derived from post
Y  derived




REMOVE Region           agreeing to remove.
7 Grade
 Grade ST1
  • derived from post
  • drop down
Y  derived but can be overwritten




 8 Specialty
 Specialty Cardiology
  • derived from post
  • drop down
Y 
  • derived from post, can be overwritten
  • add multiple
  • at least one specialty must be added
  • editable





 9Other specialties  Specialty General Medicine 
  • derived from post
  • drop down
N 
  • derived from Post
     other sites to work in the same way as other speciality.
 REMOVESub Specialties   Paediatric neuroscience  drop down N  restricted to options from specialty ref table     
 3

Date From 

(START DATE)





  • calendar picker
Y  date from must be before the date to.




 4

 Date To

(END DATE)





  • calendar picker
Y  date to must be after date from




 11Placement Type
 Placement Type Sick Leave
  • drop down (from reference table)
Y  restricted to options from placement type ref table




REMOVEHonorary   Tick box        No SMLs use this tick box. check with Russel.
5Whole Time Equivalent

 0.6
  • free text
  • number values only
Y must be a number between 0 and 1, Default value = 1




 10Clinical Supervisor

 Randy Jacobs
  • drop down
  • derived from Post
  • add multiple
Nmust be a clinical supervisor 



Need historical info
10AEducational Supervisor   Brian Boomsuckle 
  • derived from Post
  • drop down
  • add multiple
 Nmust be an educational supevsior    

Need historical info

Should be placed alongside Clinical Supervisor

 15 Training Description



  • free text
  • max 100 characters
 N N/A




 14 Local Post Number

derived from post
  • derived from post
N N/A 




REMOVE LTFT Confirmation Start Date     calendar pickerN       need to change wording. This means that the funding has been agreed.
REMOVE Slot Share   tick box  N       can we derive this from 2 trainees being in a concurrent placement.
REMOVE  MIP (Months In Post)   6        

 Can we remove?

Explore to make more useful.

REMOVE SLA Received Date      calendar pickerN       no one uses. get Russel to check.
16Added Date
N/ADD/MM/YYYY-
  • autopopulated
Y
  • derived from "today's date" where a post is newly linked to a trainee
  • non-editable





17Amended Date
N/ADD/MM/YYYY-
  • autopopulated
Y
  • derived from "today's date" where details have been altered within a placement
  • stops where either a trainee is removed from a Post or the placement ends
  • non-editable






Placements - Bulk Import Validations


Column HeadingMandatoryRules
Forenames*YesMust match exactly the Forename of a Current or Inactive Person record on TIS
Surname*YesMust match exactly the Surname a Current or Inactive Person record on TIS
GMC NumberYes (unless GDC number or Public Health number has been entered)Accepted value is 7 digits. Must match exactly the GMC Number of a Current or Inactive Person record on TIS. The Surname, Forenames and GMC number for each row must match exactly a single TIS person record
GDC NumberEither a GMC number, GDC number or Public Health number must be enteredMust match exactly the GDC Number of a Current or Inactive Person record on TIS. The Surname, Forenames and GDC number for each row must match exactly a single TIS person record
Public Health NumberEither a GMC number, GDC number or Public Health number must be enteredMust match exactly the Public Health Number of a Current or Inactive Person record on TIS. The Surname, Forenames and Public Health number for each row must match exactly a single TIS person record
National Post Number*YesMust match exactly the National Post Number of a Current or Inactive Post on TIS. Ingore Post with a status of DELETE
Date From*YesFormat must be dd/mm/yyyy. Date from must be before date to
Date To*YesFormat must be dd/mm/yyyy. Date from must be before date to
Placement Type*YesAccepted values should match to one of the Placement type reference table
Placement Status*Remove as this get automatically populated based on the dates entered
Site*YesAccepted values should match to one of the Site reference table
WTE*YesAccepted values should match to those that are deemed valid from the FE i.e. any number between 0 and 1 inclusve. 
Grade*YesAccepted values should match to one of the Grade reference table
Specialty1
Accepted values should match to one of the Specialty reference table
Specialty2
Accepted values should match to one of the Specialty reference table
Specialty3
Accepted values should match to one of the Specialty reference table
Clinical Supervisor
Field not present on TIS at the moment. Ignore for now.
Educational Supervisor
Field not present on TIS at the moment. Ignore for now.
Comments
Field not present on TIS at the moment. Ignore for now.