South West (Plymouth) - 8/3/17

Assessment administrators workshop

Present

Gemma Heard - GP Programme Coordinator

Joe Campbell - Postgraduate School Manager (Anaesthesia/ICM, ACCS/EM, Paediatrics, Radiology and Obstetrics and Gynaecology)

Carla Miners - School Manager (Schools of Surgery, Ophthalmology, Pathology and Psychiatry)

Joanne Watson - TIS Service Manager 

Alistair Pringle - TIS Service Manager

Identify main process for managing assessments

Medical Specialties

Carla Miner

In Surgery ST3 trainees are seen after 6 months (interim review) to ensure progression is being made and all those with an adverse outcome are seen face to face.

In Psychiatry, Pathology and Ophthalmology all trainees are seen face to face with the exception of those on OOP and maternity leave who are given the option to attend but is not mandatory.

All trainees receiving an Outcome 6 are seen face to face however for those trainees whose CCT date is in April/May they are seen as part of the February ARCPs and are then given their Outcome 6 via paper

Joe Campbell

In Intensive Care Medicine (ICM), ACCS (all themes), Emergency Medicine, Paediatrics and Radiology all trainees are seen face to face.

In Anaesthetics Years 1, 3, 5 and 7 are seen face to face while years 2, 4 and 6 are paper only.

In Obs and Gynae years 1, 3 and 6 are paper and years 2, 5 and 7 are face to face.

All but the Anaesthetic and year 1 ACCS Anaes Outcome forms are completed on Eportfolio.  The panel is created which then opens up the trainee records for the panel members to see.

For Anaesthetics each panel member must assign the outcome, Chair agrees and signs off, Admin must then sign off and assign the outcome to the trainee which then opens up the file for that trainee for the forthcoming year.  

Spreadsheets are used to work out who needs ARCPs and when

GP

For GP assessments only those who have been given an adverse outcome in their assessments are seen face to face. All others are notified via e-portfolio (JW to check this with Gemma).  Trainees on an Outcome 6 are not all seen.

Prior to each review a summary form for each trainee is created with the information from e-portfolio for the panel to review:

There are two forms for screening, the ad hoc one shown directly above is used for the smaller monthly panels.

The portfolio feedback ES report one shown below is used for the Summer ARCPs, it contains similar fields apart from we ask for feedback for the Educational Supervisor. Both forms were created within this team and aren’t used anywhere other than Peninsula

The screen shots below are taken from the Royal College of GPs eportfolio system .

Fix or Keep exercise outcomes