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Page Content:

As_Is Form

Semi-automated form used by HEEOE:

Alistair Pringle (Unlicensed)/ James Harris:

Form_R_Part_A.pdf

User Journey

Assumptions

  • Prompts should be displayed to the Trainee advising them of how to update particular fields as needed
  • Appropriate field assistance should be displayed
  • Photograph from the original form is not needed
  • Form can be saved and come back later to complete and submit.

Form R Part A – Guidance Text

  • Displayed at the top of the form
  • All underlined / emboldened text should be displayed

Current Guidance Text

If this form has been pre-populated by your Deanery/HEE local team, please check all details, cross out errors and write in amendments. By signing this document you are confirming that ALL  details (pre-populated or entered by you) are correct.

It remains your own responsibility to keep your Designated Body, and the GMC, informed as soon as possible of any changes to your contact details. Your Deanery/HEE local team remains your Designated Body throughout your time in training. You can update your Designated Body on your GMC Online account under “My Revalidation”.


Updated Guidance (to be confirmed) Alistair Pringle (Unlicensed), James Harris, Sebastian Kwok (Unlicensed)

This form has been pre-populated using the information available against your records within the Trainee Information System (TIS). Please check all details and amend where necessary. Amendments made to your details on this form will not update other systems that you may have access to. By submitting this document you are confirming that ALL DETAILS (pre-populated or entered/amended by you) are correct.

It remains your own responsibility to keep your Designated Body and the GMC informed as soon as possible of any changes to your contact details. Your HEE Local team remains your Designated Body throughout your time in training. You can update your Designated Body on your GMC Online account under "My Revalidation".

Fields

This table specifically specifies the fields relevant to Form R, Part A only

OrderField nameTIS Field to pre-populate with

Reference Table

Example valueType (free text, drop down, check box) & Interaction (auto-populate etc)Mandatory for Submission (Y/N) ?Validation / Error MessagingNotes
Form R - Part A  TISNEW-3946 - Getting issue details... STATUS
Section 1: DOCTOR'S DETAILS
1ForenameForenameNJayanta
  • Pre-populate with Forename
  • can be overwritten on the Form; no propagation to other parties on submission for MVP
Y
  • Cannot be left empty

2GMC-Registered Surname

Surname

NSaha

James Harris Alistair Pringle (Unlicensed):

  • Pre-populate with Surname
  • can be overwritten on the Form; no propagation to other parties on submission for MVP
Y
  • Cannot be left empty
Should be GMC registered surname as per guidance at top of the form
3GMC NumberGMC NumberN

1234567

UNKNOWN

  • Pre-populate
  • can be overwritten on the Form; no propagation to other parties on submission for MVP
Y
  • No validation with GMC for MVP.

There will be trainees with UNKNOWN / N/A pre-populated, but may have a GMC to enter at time of Form R.

Should we wish to update TIS with the date in the future, the TIS Person ID can be linked back to.

4Deanery / HEE Local Office

Person Owner

Y - Local OfficeHealth Education England Wessex
  • Pre-populate with Person Owner
  • If no Active/Current Programme membership then leave blank
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with Local Office Reference table CURRENT values only
    • Note: Exclude 'London LETBs' in the list
Y

Alistair Pringle (Unlicensed) and Ashley Ransoo Shall we populate this field form PersonOwner table? - Yes but can be overwritten.

5Date of birthDate of BirthN20/03/2020
  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
YCalendar date picker
6GenderGenderY - Gender

Male


  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with Gender Reference table CURRENT values only
YOverwritten with Gender Reference table CURRENT values only

Alistair Pringle (Unlicensed), James Harris

option of 'I prefer not to specify' is available, so made mandatory on form.

7Immigration Status

N/A



Y


8Primary QualificationQualification tab > QualificationY - Qualification Reference
  • Pre-populate with the most recent Person Qualification based on 'Date attained' where there are multiples.
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with Freetext
Y
  • Overwritten with Qualification Reference table CURRENT values only

If there are multiple qualifications, which one to display? How to extract the Primary Qualification?

24/03:

Populate with the most recent one based on Date attained where there are multiples.

9Date AwardedQualification tab > Qualification> Date Attained

  • Pre-populate with the most recent one based on 'Date attained' where there are multiples.
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP


Y
  • Valid date only
  • In preferred best UX format for Trainee UI
  • Calendar/date picker

10Medical School Awarding Primary Qualification (name and country)Qualification tab > Qualification> Medical School

  • Pre-populate with the most recent one based on 'Date attained' where there are multiples.
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with Freetext
Y
  • Overwritten Freetext

11Home address

Address Line 1

Address Line 2

Address Line 3

Address Line 4

Post Code



  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Exclude Line 4 in the new Address to overwrite with
  • Where new address is provided to overwrite with, clear the object (all 4 lines and postcode) and allow only for 3 lines and post code, no value to be saved for Line 4 upon editing
  • If possible, validate for UK Postcodes only
  • Note: Some trainees may not have UK postcodes
Y
  • Where new address is provided to overwrite with, clear the object (all 4 lines and postcode) and allow only for 3 lines and post code,  no value to be saved for Line 4 upon editing
Line 4 is a left over from Intrepid, if made editable, then the user should be allowed to update the whole address as an object and without a Line 4. 
12Contact TelephoneTelephone Number

  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Similar validations to TIS Admin to be applied for the form form validations for telephone 
Y
  • Similar validations to TIS Admin to be applied for the form form validations for telephone 

13Contact MobileMobile Number

  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Similar validations to TIS Admin to be applied for the form form validations for telephone
Y
  • Similar validations to TIS Admin to be applied for the form form validations for telephone 

14Email AddressN/A

  • Leave blank, do not pre-populate
  • Populate with valid email address. 
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Valid email address format
Y




Section 2: DECLARATIONS

15AI confirm I have been appointed to a programme leading to award of CCTN/A
N/A

Selection

Choose one between 15A - 15F

N
  • Only one of 15A to 15F should be selected
  • Single item select

15CI confirm that I will be seeking specialist registration by application for a CESR CPN/A
N/A

Selection

Choose one between 15A - 15F

N
  • Only one of 15A to 15F should be selected
  • Single item select

15DI confirm that I will be seeking specialist registration by application for a CEGPRN/A
N/A

Selection

Choose one between 15A - 15F

N
  • Only one of 15A to 15F should be selected
  • Single item select

15EI confirm that I will be seeking specialist registration by application for a CEGPR CPN/A
N/A

Selection

Choose one between 15A - 15F

N
  • Only one of 15A to 15F should be selected
  • Single item select

15FI confirm that I am a core trainee, not yet eligible for CCTN/A
N/A

Selection

Choose one between 15A - 15F

N
  • Only one of 15A to 15F should be selected
  • Single item select

16Programme Specialty

Curriculum specialty from Programme membership


James Harris/ Alistair Pringle (Unlicensed):

  • Pre-populate with the most recent Curriculum specialty of curriculumSubType = MEDICAL_CURRICULUM and Status = CURRENT and attached to the Most recent Programme membership based on furthermost 'Programme start date' 

Note: Curriculumid in ProgrammeMembership linked to Curriculum table to extract the curriculum sub type info

  • Where there are multiple, pick the topmost in alphabetical order
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with only CURRENT value from
    • Curriculum.name of curriculumSubType = MEDICAL_CURRICULUM and Status = CURRENT from Curriculum table  


Y

17Specialty 1 for Award of CCT


  • Pre-populate if 15A is selected only
    • Else, field is uneditable and not pre-populated
  • Pre-populate with same rules as row #16
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with same rules as row #16
Conditionally mandatory


18Specialty 2 for Award of CCT


  • Not Prepopulated
  • Uneditable unless you have selected 15A
  • Overwritten with same rules as row #16


N


19Royal College / Faculty Assessing Training for the Award of CCTN/AY - College Reference tableJoint Royal College of Physicians Training Board
  • Do not pre-populate
  • Editable dropdown populated with CURRENT values from College Reference table
Y

20Anticipated Completion Date of Current Programme (if known)




James Harris/ Alistair Pringle (Unlicensed)

  • Pre-popuate with what is going into Programmecurriculumcompletiondate in TIS-Interim ETL.
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP



Y
  • Date format with the best UX format.
  • Valid dates only

SECTION 3: PROGRAMME
21Training grade

Y



Y

22Start dateProgramme Start dateN
  • Pre-populate with Programme start date linked to Programme membership identified by rules on row #16
  • Can be overwritten
Y
  • Valid dates only

23Post type or appointmentProgramme membership typeY
  • Pre-populate with Programme membership type of the programme membership identified by rules on row #16
  • Can be overwritten with CURRENT values from Programme Membership type Reference table
Y

24Full Time or % of Full Time TrainingWTE

N

  • Do not pre-populate
  • Populate with WTE with Guidance to denote that 1 is for Full time and percentage of Full Time as a decimal value up to 2 decimal places. e.g. 0.1 for 10%; 0.25 for 25% etc. 
  • Cannot be more than 1
Y

Section 4: SIGNATURE
25Trainee SignatureN/A
N/A
  • Populate with Forename<space>Surname entered earlier on the form
  • Read-only: If needs amending then correct on the form above.
  • on submission



26DateN/A
N/A

Pre-populate

  • Read-only
  • Today's Date
  • On submission
  • On re-submission, overwritten new date


Alistair Pringle (Unlicensed) and Ashley Ransoo Which date to be recorded? Do we need to override the submission date or go for new field called modified date?

23/03: Yes

Section 5: HEE ONLY - 24/03: Not to Display on the Form on Trainee UI but available to Admins. 
27National Training Number / Deanery Reference NumberN/A
N/A

Hidden from trainee until post submission

NTN viewable once created

No view/editing for Trainee unless submitted (in Historical view)

Free Text for Admin




28GMC Programme Approval NumberN/A
N/A

No editing for Trainee

No view/editing for Trainee unless submitted

Free text for Admin




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