2021/2: Q3 | Review#5 (2021-11-23 to 2021-12-07)

Welcome

Overviews of the iteration
Any interruptions / Live Defects
Team going through what they’ve achieved during the iteration
Feedback from those on the call on what we have done (constructive criticism / praise / questions)
Collaboration with those on the call on what to do next
Ask questions:

- out loud on the call - really, we’d appreciate you doing this!;
- write in the Team meeting chat; or
- fill in the post-Review survey after the call
(for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and
for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Live Issues:

key	summary	created	updated	status

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Incident logs

Dev team demo 'done' work contributing to those goals (no reference to specific Jira tickets, and no reference to work not 'done')

Area	Description	Team Representative	Demo - from Prod URL where feasible
Trainee Self-service (TSS)	Self sign-up (new components allow for password confirmation and toggling password visibility)	john o	Live demo (stage environment due to the pilot still in progress)
Trainee Self-service (TSS)
Revalidation	RO details update in prod	Jayanta Saha	Brief Discussion: Different Responsible Officers (or Deans) delegate different levels of responsibility to their teams in different Local offices/Designated Bodies. When a recommendation is submitted to the GMC, corresponding DB’s Responsible Officer’s surname, gmc id, designated body code are also submitted to GMC along with the doctor’s detail. The RO details are cross checked in the GMC’s database. If the details are correct only then recommendation is allowed to be submitted.
Revalidation
Trainee Information System (TIS)
	Extend filtering by ‘CURRENT’ to the ‘Other Specialities’ for extended options added by the user	Edward Barclay	Before: After:
	Add validation to TIS Email field to make unique	Yafang Deng	Trainees set up their account to access TIS Self Service by the Email address, so we need to add validation on TIS (UI/Bulk Upload) to prevent duplicates happening. https://apps.tis.nhs.uk/admin/people/person/3/edit-personal-details
	Spike - Recording of Curriculum membership and Programme membership to be refactored	Yafang Deng	Curriculum membership/s is abstracted in the current TIS model, we need a refactor so that curriculum memberships can be distinctly identified from programme memberships. This causes problem in accurately reporting on a trainee's curriculum membership/s which is abstracted in the current model. The pain point to refactor is that the current data model is widely used in all of our applications. So during this iteration, we did the spike on how to carry out the refactor. We investigated how to normalise the current data model, found a robust solution to do the data migration and roll out the changes in a non disruptive way. And then we analysed the effects on all the downstream servies.
	Placement sub-specialty exported to the NDW	Reuben Roberts	Placement sub-specialty data is now exported to the NDW. This information is also available in Metabase, and can be included in queries and reports.
Electronic Staff Record (ESR)
Electronic Staff Record (ESR)
Northern Ireland Medical and Dental Training Agency (NIMDTA)

Objective Key Results (OKRs) 2021/22 Q3:

OKR	1st Iteration	2nd Iteration	3rd Iteration	4th Iteration	5th Iteration	6th Iteration	7th (Xmas) Iteration
Objective: Complete the TSS 2nd pilot and release Reval MVP
Key Result#1: Negative TSS User feedback declines as a proportion of overall feedback	0.2	0.3	0.5	0.5
Key Result#2: Number of users that have authenticated and submitted their Form R using TSS exceeds 90% of pilot Trainees	0.2	0.5	0.8	0.8
Key Result#3: All Reval Admins switch to using Reval rather than GMC for Recommendations	0.1	0.1	0.1	0.2

TIS team development (following external review)

Last Review I highlighted that we recently had an external review of how we work within the TIS team. From that review, a number of recommendations were put forward for how we can alter things going forward. The whole team is actively working towards implementing these recommendations. As we are a team that at its core believes in transparency and openness, we decided to give you a flavour of what we have been working on:

Up to end of Iteration # 4

We've created and published a Team charter
We're about to hire a User Researcher, and are looking at the team needs in terms of other Digital, Data and Technology (DDaT) professions
We're reviewing all our meetings and events with a view to rationalising them in the near future
We're embarking on team training in User-Centred Design: Online, 15hrs over 5 days | On-site at one of our offices, 1 day
Progressed work on standardising Job Descriptions / Job Summaries.
Some of the team attended the online GDS UCD training.
Looked into sensible ways of splitting the team’s work up by Services and Products, with Users as the driving force.
Started the review of Stakeholder mapping.

During Iteration #5

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TIS interim roadmap:

Feedback

We really do welcome any feedback you have for us - whether it be negative or positive, or whether it be a suggestion of something we could try/incorporate in a future Review. We absolutely don’t want to stand still. We’re very happy applying the 12th Agile principle of ‘becoming more productive’ to our Reviews themselves! Your contributions to this survey are entirely anonymous, should you wish to include anything others might perceive as controversial. We welcome any and all feedback, as long as it is constructive!

Post-Review survey: https://healtheducationyh.onlinesurveys.ac.uk/tis-review-2021-2-q3-iteration5