Connections Logic - Discussions with Users

F1 Doctor

Trigger: Placement grade = F1

• Hide Doctor

Hidden Tab only- Y

Doctor appear in All Doctors Tab? Do we really need the All doctor tab?

Y

Military Doctor

Trigger: Programme membership type = Military

• Hide Doctor

Hidden Tab only Y

Doctor appear in All Doctors Tab?

Y

Reval Admin manual hide current connected Doctor

Trigger: Manually hide doctor

• Hide Doctor

Hidden Tab only? N/R

Should the Doctor still appear in connected? I want to think ‘No’.

Doctor appear in All Doctors Tab?

Not Required at all

Visitors

Trigger: Programme membership type = Visitor

• Add to Discrepancies Tab (Exception Queue) (also need to be able to add/remove connections and add comment reason manually)

• Visible to all local offices Associated to the DB? is it for that associated DB or all DBs?

• When change is made, send to GMC and notify Visitor. What change(s) do we need to send to GMC?

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)? Y

• Historic Connections tab (Disconnections)? Y

If doctor current connection is YES

• Discrepancies Tab (Exception Queue) ? Y

• Current Connections tab (Connections) Y

How will notifying GMC and doctor work? Nothing to do from our end - Admin will contact doctor

Doctor appear in All Doctors Tab?No

Visitors in TIS- need to know how to deal with them.

Stop: 20/04/2022

Y

Update made via GMC Connect

During GMC update;

• Doctor is Connected to a DBC (Add connection)

• Doctor is disconnected from a DBC (Remove connection)

Should these update be reflected within TIS-Revalidation-Connection Discrepancies within 24 hours?

• Add to Discrepancies Tab (Exception Queue)?

• Visible to Local Office associated with the connected designated body only

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

Doctor appear in All Doctors Tab? No

DBC removed

They should be added to a designated body if they have a programme membership and today is within the start/end date;
Trigger: current programme membership + no designated body linked

Both must be true in relation to programme membership in this scenario

• start date = today or older than today

• end date = tomorrow and all future dates

• Add to Discrepancies Tab (Exception Queue) to be able to add/remove connection

• When change is made, send to GMC and notify doctor. How? Nothing to do from our end - Admin will contact doctor

• Visible to Local Office associated with the connected designated body only

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

DBC not matching for both TIS and GMC

If GMC Connect updates a connection, but it clashes with TIS DBC, should this update be reflected within TIS-Revalidation-Connection Discrepancies within 24 hours

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

Programme membership not matching

If GMC Connect updates a connection, but it clashes with TIS programme membership detail, should this update be reflected within TIS-Revalidation-Connection Discrepancies within 24 hours

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

GMC number not matching

If GMC Connect updates a connection, but it clashes with TIS GMC Number, should this update be reflected within TIS-Revalidation-Connection Discrepancies within 24 hours

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

Programme Owner removed or changed in TIS

Their connection should be updated

Trigger: owning local office changes

• Automatically update connection

• When change is made, send to GMC and notify Doctor & admin? Nothing to do from our end - Admin will contact doctor

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

Programme Membership removed or changed in TIS

Their connection should be updated

Trigger: programme membership changes

Both must be true in relation to programme membership in this scenario

• start date = today or older than today

• end date = tomorrow and all future dates

Optional programme membership change

• programme name change

• Automatically update connection

• When change is made, send to GMC and notify Doctor & admin? Nothing to do from our end - Admin will contact doctor

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

GMC provide doctor not in TIS

• Add to Discrepancies Tab (Exception Queue)

• Visible to Local Office associated with the connected designated body only

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

Can TIS- Reval app capture such doctors from GMC? Is All Doctor tab populated from GMC or TIS (Question for the devs)?

Doctor has current programme membership in TIS, not connected to DBC & programme end date is today or in the future

They should be added to a designated body if they have a programme membership and today is within the start/end date.
Trigger: current programme membership + no designated body linked

Both must be true in relation to programme membership in this scenario

• start date = today or older than today

• end date = tomorrow and all future dates

• Add to Discrepancies Tab (Exception Queue) to be able to add/remove connection

• When change is made, send to GMC and notify doctor. How? Nothing to do from our end - Admin will contact doctor

• Visible to Local Office associated with the connected designated body only

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

Doctor has no current programme membership in TIS, and not connected to DBC

They should be hidden
Trigger: No current programme membership + no designted body

At least one of the below must be true in relation to programme membership in this scenario

• start date = future or no date

• end date = past, future or no date

• Hide Doctor

• When change is made, send to GMC and notify doctor. How?

• Visible to Local Office associated with the connected designated body only

Hidden Tab only

Doctor has no current programme membership in TIS, but connected to a DBC

They should be moved to an exception queue
Trigger: No current programme membership + designted body

At least one of the below must be true in relation to programme membership in this scenario

• start date = future or no date

• end date = past, future or no date

• Add to Discrepancies Tab (Exception Queue) to be able to add/remove connection

• Remove connection

• When change is made, send to GMC and notify doctor. How? Nothing to do from our end - Admin will contact doctor

• Visible to Local Office associated with the connected designated body only

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

No programme membership in TIS but with curriculum (today <Curriculum end date)

They will need to either (i) have a programme membership added and be connected, or (ii) Hidden

Trigger: today <programme membership end date

• Add to Discrepancies Tab (Exception Queue)

• Remove/Add any connection?

• Visible to Local Office associated with the connected designated body only

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

• Hidden Tab?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

• Hidden Tab?

No programme membership in TIS but with curriculum (today > Curriculum end date)

They will need to either (i) have a programme membership added and be connected, or (ii) Hidden

Trigger: today >programme membership end date

• Add to Discrepancies Tab (Exception Queue)

• Remove/Add any connection?

• Visible to Local Office associated with the connected designated body only

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

• Hidden Tab?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

• Hidden Tab?

Doctor Connected to a DBC and Programme Membership not expired

• Add to Discrepancies Tab (Exception Queue)

• Remove any connection

• Visible to Local Office associated with the connected designated body only

If doctor current connection is YES

• Current Connections tab (Connections)?

Doctor Connected to a DBC and Programme membership Expired

• Add to Discrepancies Tab (Exception Queue)

• Remove any connection

• Visible to Local Office associated with the connected designated body only

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

Admin allowed to manually to disconnect

TIS to GMC API failure

The last updated date should be displayed across revalidation; resend should be made available
Trigger: failed GMC update notification ??

• Add to Discrepancies Tab (Exception Queue)

• Visible to Local Office associated with the connected designated body only

If doctor current connection is NO:

• Discrepancies Tab (Exception Queue)?

• Historic Connections tab (Disconnections)?

If doctor current connection is YES

• Discrepancies Tab (Exception Queue)?

• Current Connections tab (Connections)?

1. Joint programme membership if programme membership not expired

Possibilities?

• No DB

• one DB?

• More than one DBs?

2. Programme end date not expired but dual curriculum

Any of the local offices should be able to determine which designated body and there should be no further action required; all should be able to view/edit

Trigger: no designated body + shared programme membership

Both must be true in relation to programme membership in this scenario

• start date = today or older than today

• end date = tomorrow and all future dates

• two / joint programme name applied to doctor

• Add to Discrepancies Tab (Exception Queue)

• Visible to all Local Offices associated with the connected programme membership

If disconnected;

Historic Connections tab (Disconnections) only

If Connected:

Discrepancies Tab (Exception Queue) & Current Connections tab ( Connections) only

All trainees

Display full list of trainees associated with admin's local office

Trigger: trainee programme membership owning local office = same as admin’s

• Read only

What is the meaning of this?

No GMC number

GMC send a GMC number for a doctor who had no GMC number in TIS

They should be moved to Discrepancies Tab (Exception Queue)
Trigger: No GMC number and something else that determines they are on a “doctor” training pathway”

• Add to Discrepancies Tab (Exception Queue)

• Visible to all Local Offices associated with the connected programme membership

If disconnected;

Historic Connections tab (Disconnections) only

If Connected:

Discrepancies Tab (Exception Queue) & Current Connections tab ( Connections) only

If there is no training pathway, should the doctor be moved to discrepancies tab?

Overlapping programmes in 2 regions

The record should be moved to Discrepancies Tab (Exception Queue)

Trigger: start date of one programme is before end date of the next + programme in 2 regions

• Add to Discrepancies Tab (Exception Queue)

• Visible to all Local Offices associated with the connected programme membership

If disconnected;

Historic Connections tab (Disconnections) only

If Connected:

Discrepancies Tab (Exception Queue) & Current Connections tab ( Connections) only

Stop

No current placement

Related to 20 and 23?

GMC number against 2+ trainees

Is it more more than one doctor having the same GMC number?

INACTIVE Doctors in TIS

Related to 18 and 23?

Hide doctor with current connection

Admin should be able to hide connected doctor though the doctor stays connected

NEW: Manual add connection in TIS-Reval to Programme Membership discrepancy

If manual change (add connection) conflicts with TIS programme membership

Flag for review

Flag record for remove

• Add to Discrepancies Tab (Exception Queue)

• Visible to all Local Offices associated with the connected programme membership

NEW: remove list should contain any Doctor whose programme membership end date is < today

programme membership expires

Flag for remove

• Add to Discrepancies Tab (Exception Queue)

• Visible to all Local Offices associated with the connected programme membership

Related to 18 and 20?

NEW: GMC Number removed in error

No GMC number in TIS but GMC number in GMC

• Add to Discrepancies Tab (Exception Queue)

• Visible to all Local Offices associated with the connected programme membership

Is it possible to have a doctor without GMC number in GMC?

NEW: License to Practice removed due to suspension

Remove connection

How do we no this in TIS Reval?

“All” filter: requires all trainees who have been connected currently and in the past

Are we saying All filter should have all doctors connected and disconnected?