This page outlines the data that have been collected from Wessex t Local Offices and validated at a workshop (21st November 2023) to map their as-is business processes for Less Than Full Time Training.

Application Window for Wessex

Doctors in training who wish to be considered for LTFT training should firstly read the guidance document. You are not permitted to commence LTFT training until you have had your application approved by NHSE (Wessex Local Office)

The application window for the February - August 2024 rotation has now closed. We will still accept applications from new starters who have not received placement/Trust information in time. Urgent applications on grounds of health, caring roles or religious convictions will be considered at any time but supporting evidence will be required.

Prior to completing the application form, doctors in training should ensure they have read the relevant information sheets and the BMA guidance on pay. Further guidance can be found on our website: https://wessex.hee.nhs.uk/trainee-information-journey/less-than-full-time-training

Applications need to be submitted no less than 16 weeks before the start date of the rotation during which you wish to go LTFT (rather than the date you wish to start your LTFT training).  Applications may be considered outside of this time period for exceptional circumstances but evidence of Medical HR approval will be required as a supplement to your application. 

Application Form for Wessex

The same form is completed for doctors applying for LTFT, returning to Full time and for doctors changing their LTFT Training Percentage

Link to application form: LTFT Application Form (office.com)

Applications are being considered for the following rotations:

February – August 2024 rotation – Application window closes 18th October 2023.

March – September 2024 rotation – Application window closes 15th November 2023.

April – October 2024 rotation – Application window closes 13th December 2023.

Urgent applications on grounds of health, caring roles or religious convictions will be accepted at any time but supporting evidence and HR agreement will be required.

LTFT Categories

As-Is Processes

In trying to map the LTFT end-to-end process we came up with 4 main stages in the order in which they would occur namely:

1. Pre-application Stage/Discussion and Notifying: 12 weeks or earlier, where a trainee discusses with their TPD / Educational Supervisor and agree “in principle” a post .

2. LTFT Application Stage: With at least 12 weeks notice given and application submitted to HEE. And Negotiation of Working pattern and agreeing start date /Work Pattern, payroll changes and Start date agreement negotiation with Trust stage, following approval of their application, typically around 8 weeks prior to commencing LTFT.

3.2 Appealing the decision stage, where their application was rejected, typically 8 weeks before commencing

4. Trainee Commencing their training on LTFT basis

As-Is end-to-end LTFT process for Wessex

CCT date Calculation

Actors

Application Numbers Feb 2022 to Aug 2023

Rotation and application deadlines

For rotations with a duration of 12 months we will accept an application in time for the 6 month point.

Pain Points in the process

LTFT Email templates

These are the email templates maintained on the London & KSS PGMDE Portal and sent to trainees in the relevant events.

GROUNDS FOR REFUSING A REQUES

Documents