Existing tools and systems

THAMES VALLEY

• Access database to log GMC Concerns - manually entered by revalidation officer when they are alerted (by email correspondence from GMC to RO)
  • Confidentiality a real concern. GMC investigations super-sensitive, so only revalidation officer and manager have access to this database
  • Database built locally by keen colleague - therefore has not been developed since (e.g. to include Live Reporting)
    
    
• Employer reports - formerly Collective Exit Reports, now employer reporting done by exception - known as Live Reporting
  
  • Trusts/GP practices submit information about Significant Incidents on a form that's emailed
  • Logged by revalidation officer in Excel spreadsheet
  • Not stored on Intrepid because of confidentiality

• Form-R & Educational supervisor's reports - former on Intrepid, latter on ARCP checklist (paper form developed locally for ARCP panel to complete at time of ARCP as input to Intrepid can be delayed) - these both checked at time of Revalidation and details entered on revalidation spreadsheet if relevant
  
  
• Paper files - still used in TV and source of information not on other systems e.g. references when Trainee applied for postgraduate training; ARCP, old Form-Rs and other records for trainees transferring in from other HEE local areas

NORTH EAST

• Have a locally developed a tool in Sharepoint which they use to log all incidents and concerns (need to confirm is this is a Sharepoint list or a full database e.g. Access accessed on Sharepoint)
  • Manual input from original sources (come in to revalidation team into 4 different email inboxes)
  • Employer reports/Live reporting (they call this 'Live Flow' in NE) - locally developed Word form submitted via email to HEE
  • Sketch of this created by Izzy during contextual enquiry visit (and more detail in notes of the visit here):
    
    
    
    

EAST MIDLANDS

• Combined spreadsheet used to log all concerns and incidents
  • Manual input from original sources: Form-R (PDF form emailed or paper);
  • Field headings and description of information included (source: Andrew Petherbridge)
    
    
    
    
  • Sources of information