Assessment /Reporting

0

To be able to run reports on the training outcomes from system

Reporting tool will be required - Looking at access to Tableau?

Assessment/Reporting

1

List of outcomes?

MRP, ARP......

Assessment/Reporting

2

Reporting tool will be required - Looking at access to Tableau?

Programmes/Reporting

2

Programmes/Reporting

2

Reporting tool will be required - Looking at access to Tableau?

As an HCS Administrator

I want to be able to add accreditation information to an employer/Post

so that .........

Post

0

Need more information

As an HCS Administrator

I want to see training Officers and Commissioners details as a multiple entries/records

So that ........

Post

0

Need more information

What sort of info?

What FE field covers this?

8

Post/Reporting

1

As an HCS Administrator

I want  to see whole trainee pathway so all information in one place

So that our processes can be streamlined

People

1

Trainee information in one place

What other info are from other drives?

10

People/Notification

0

Use system as a Calendar for notification

Can TIS do this?

11

As an HCS Administrator

I want the ability for trainees to update own contact information e.g changes to surname, address or training officer

So that  to ensure current and accurate trainee data, remove admin processes needed to update

People

4

Training access?????

12

As a Trainee Programme Co-coordinator -TPC

I want to have ability to upload particular assessment outcomes (in bulk)

So that I have efficient way of managing my time

People

1

13

As an HCS Administrator

I want to record destination data - first jobs or learning programme

So that ........

People

0

Need more information

Check field table for details.

Stored in 2 diff. places as: 

• when leave in-between programme
• When finish to capture their next destination

14

People/Notification

0

Use system as a Calendar for notification

Can TIS do this?

15

As an HCS Administrator

I want something that holds trainee information in one place rather than links to that information

So that I have efficient way of managing my time

People

1

16

As a Trainee Support Case Manager

I want system which allows recording, update and secure storage of sensitive information about trainees in difficulty

So that all information in one place and reduce multiple systems

People

4

17

As a Curriculum Support Officer

I want more detailed information on ASP trainees and ability to report on it. Similar fields to STP

So that the information is recorded correctly and easy to find

People

0

What more fields on ASP as are on STP

What are the fields?

18

Others/Reporting

2

19

As an Education Training Manager

I want to update our CRM system with training officers who work with the school on events that we have found using database

So that we can have efficient and accurate management of data

Others

0

How do you capture this in your present system? 

Access to Ed. Training Manager to edit?

20

As an HCS Administrator

I want integration with other systems e. e-portfolio, recruitment systems, assessment and progression data

So that we can have efficient and accurate management of data

Others

2

21

As a HCS Administrators

I want admin rights protection 

So that new users require training before being allowed to make changes

Others

0

22

As an HCS Administrators

I want  system that enables continued communication with trainees who have completed e.g Alumni

So that ........

Others/Communication

0

23

As an HCS Administrators

I want  easily accessible, efficient and stable system as current system is very slow when working remotely

So that  I can work more efficiently remotely

Others

0

24

Other/Notification

0

25

As an HCS Administrators

I want  a system where multiple users can access same information at the same time

So that ........

Others

1

1. Difficult to record Multiple employers and supervisors - This is the case for more than one placement 
2. Regular crash of system
3. System is slow
4. Repeating updating the same information into multiple places
5. Trainees unable to update personal information
6. Trainee files not built into database - they are in different links
7. Information deleted by accident - unable to retrieve back
8. No save or undo function
9. Tracking of changes to trainee status e.g transfer- When move employer they might change
10. Have to click on a close button to close the database
11. Strange messages - Non-descriptive error messages
12. Log out issue
13. More precise reporting in an easier format
14. Information is very limited and not all in one place
15. Limited reporting options
16. Difficult to create custom report
17. Numerous versions (currently on number 20)
18. Remote access slow and unreliable

Pt1: Can TIS resolve this?

Pt5: TIS looking into Trainee App but not sure if edit by trainee is part of the MVP

Pt6: Might need more info on what  is contained in the trainee file but there should be a database that captures trainee info.

Pt7/8: Can information deleted be retrieved by TIS or is there a pop-up in TIS?

Pt9: How?

Pt13/15/16: Need to agree on Reporting- Tableau/metabase?

1. Although limited, a standard report is easy to pull- Easy basic reprort
2. Most of trainees details in one place
3. Has information we need
4. Multiple users can use at the same time
5. All information about a whole trainee pathway in one place
6. Only has our information - do not have  to filter out irrelevant information
7. Easy/Quick access to database from desktop