Assessments - Field Validation

Field Sequence

Field name (V10)

DR field

Reference table

Example value

Other fields available in DR

Type (free text, drop down, check box) & Interaction

Mandatory (Y/N)

Validation / Error Messaging

Filter (Y/N)

Search (Y/N)

Sort (Y/N)

List (S) / Detail (D)

Notes

Delete (Y / N)

3rd level: Event

1

Assessment ID

Y

autogenerated
use same format as used currently

2

Trainee ID

Y

"GMC Number"

"GDC Number"

Smart search

smart search

Y

S/D

3

Trainee First Name

Y

Smart search

Y

search/drop down
can only pick from existing trainees

Y

S/D

4

Trainee Surname

Y

Smart search

Y

search/drop down
can only pick from existing trainees

Y

S/D

5

Type

Y

Y - Assessment type

ARCP

N

Drop down

Y

can only pick from existing types
JW added dental assessment types of IRCP, FRCP and FRCP (Stage 2) - see below for outcomes allowed

Y

N

S/D

Assessment type e.g. ARCP, Interim etc.

6

Assessment status

Re-name "Status"

Y

Appealed

Completed

Overdue

Scheduled

N

Drop down

N

can only pick from existing statuses

Y

N

Y

S/D

7

Review date

N

20/05/2017

N

Date field / date picker

N

must be date format

Y

N

Y

D

~~Review time~~

N

~~14:15~~

N

~~Free text - time~~

N

Y

N

D

Check if this can be seen in the DR and if any local offices use it - may be valuable for scheduling after MVP

(IO) not being used

Y

8

Programme name

Y

Y - Programme

Geriatric Medicine

N

Drop down

Y

must be from existing programmes
must be from current / past programme trainee is associated with
cannot be selected unless trainee name is selected

Y

N

D

Programme curricula membership being assessed

9

Programme number

Y

Y - Programme number

NOR067

N

Auto populated

Y

when Programme name is selected

N

D

3rd level: Pre-Assessment Detail

1

Curriculum Name

Y

Y - Curriculum

Geriatric Medicine

N

Drop down

Y

restricted to the curricula the trainee is following

Y

N

Y

S/D

2

Curriculum start date

N

05/08/2015

N

Auto populated

Y

when curriculum is selected

N

D

PP: This will be readonly as is part of selected programme on event and not related to selected curriculum

3

Curriculum end date

N

04/08/2021

N

Auto populated

Y

when curriculum is selected

N

D

PP: This will be readonly as is part of selected programme on event and not related to selected curriculum

4

Membership type

Y

Membership type

Substantive

N

Autopopulated

N

when Programme is selected

N

D

PP: This will be readonly as is part of selected programme on event

5

Curriculum specialty

Y

Specialty

Geriatric Medicine

N

Auto populated

Y

when curriculum is selected

-

6

Curriculum sub-type

N

?

Medical

?

Auto populated when curriculum is selected

N

Should be limited to what trainee has been or is doing

-

Former user (Deleted) Paul Hoang (Unlicensed) Talking to Paul we will send and store the sub-type label and not the code or id.

7

Period covered from

N

05/06/2016

N

Date field/ date picker

N

Y

N

S/D

8

Period covered to

N

20/05/2017

N

Date field/ date picker

N

Y

N

S/D

9

Portfolio review date

N

10/05/2017

N

Date field/ date picker

N

D

10

WTE months OOPR/T during period

Y

N

6

N

Auto populated from OOPR/OOPT placement details

N

D

11

Months OOPR/OOPT counted towards training

Y

N

3

N

Manual input?

N

D

12

Time out of training (days)

Y

N

26

N

Manual input - or provided by the trainee via Form R Part B

N

D

13

NTN at time of assessment

Y

N

NTH/007/002/C

N

Auto populated from PCM area of the trainee record and based on Review date

N

D

14

PYA

Y

N - PYA?

Yes

N

Drop down "Yes" or "No"

N

D

PYA = Penultimate Year Assessment. Unique to the medical specialties.

In their penultimate year trainees must have this to identify what competencies they need to focus on in their final year of training.

15

Grade at time

Y

Y - Grade

Specialty Training Year 4

Y - GradeAtTimeGradeAbbreviation

Autopopluated from the trainee's placement history record

N

D

3rd Level: Post-Assessment Detail (also in Person Record)

1 - header

Outcome

Y

Y - Outcome

1

N

Drop down

N

Y

N

Y

S/D

Joanne Watson (Unlicensed) What are the possible values for this field? and what are we doing during the data migration for outcomes in intrepid with 1 (academic) or 1 (clinical) etc.

See Outcomes allowed below and Comments

2 - header

Under appeal

N

No

N

Drop down "Yes" or "No"

N

D

Joanne Watson (Unlicensed) the wording of this field suggests current tense while the field in intrepid ("appealed") suggests past tense (ever) are these the same?

6 - column 1

Reason

Y

Y - UnsatisfactoryOutcomeReason AND UnsatOutcomeReasonOther OR NotAssessedOutcomeReason AND NotAssessedOutcomeReasonOther

Assessment/Curriculum outcomes not achieved

N

Drop down

N

D

If outcome = 'Not Assessed' or is an outcome 3, 4 or 5 a reason must be selected from the list. Outcomes presented for selection should be determined by the Outcome value.

Must allow more than one reason to be selected

Joanne Watson (Unlicensed) what are the possible values for this drop down?

See below for reasons

3 - column 1

Completion of training date (prior to review)

N

04/08/2021

N

Auto populated when Curriculum is selected.

Not editable

N

D

Allows the user to update the trainee's CCT date after the ARCP

Oladimeji Onalaja (Unlicensed): after a refinement meeting with Joanne Watson (Unlicensed), Paul Hoang (Unlicensed) and Former user (Deleted), this field has been temporarily removed from the current interations of Assessment.

4 - column 1

Extend completion of training date

N

04/11/2021

N

Autopopulated when extended training time field is completed or manual input from date picker

Editable

N

D

As above - if the trainee's CCT date needs to change the admin can either input the length of time the date is to be extended to and the new date is calculated OR the new date can be directly input.

The new CCT date is also updated in the trainee's Programme Curriculum Membership record

Oladimeji Onalaja (Unlicensed): after a refinement meeting with Joanne Watson (Unlicensed), Paul Hoang (Unlicensed) and Former user (Deleted), this field has been temporarily removed from the current interations of Assessment.

5 - column 1

Extended training time (months)

N

3

N

Manual input

N

D

7 - column 2

10% Audit - Lay member

N

Yes

N

Drop down "Yes" or "No"

N

D

8 - column 2

External trainer

N

No

N

Drop down "Yes" or "No"

N

D

9 - column 2

Grade at next rotation

Y

Y - Grade

Specialty Training Year 5

Y - GradeAtTimeGradeAbbreviation

Drop down

N

D

10 - column 2

Trainee notified of outcome

N

22/05/2017

N

Date field/ date picker

N

D

At what point should Trainee App be updated?

11 - column 3

Next review date

N

17/05/2018

N

Date field/ date picker

N

D

12 - column 3

Comments

N

Trainee progressing well

N

Free text

N

D

Blue sub-section: Academic Progression (within Post-Assessment Detail)

1

Academic curriculum assessed

Y

ACL

Y - if trainee is an academic trainee

Should auto-populate from the trainee's programme curriculum membership

N

D

Refers to the academic curriculum the trainee is on (e.g. ACF, ACL)

2

Academic outcome

Y

Y - academic outcome

Continue on Academic Component

Y - academic curriculum assessed (checking what this does)

Drop down

N

D

Blue sub-section: Supplementary detail (within Post-Assessment Detail)

1

Detailed reasons for recommended outcome

N

Free text here

N

Free text

N

D

2

Mitigating circumstances

Y

N

'in hospital for 2 weeks and off sick for July 2016'

N

Free text

N

D

3

Competences which need to be developed by next ARCP

N

?

N

Free text

N

D

4

Other recommended actions

Y

N

Better preparation for operating lists in terms of academic preparation

N

Free text

N

D

5

Recommended additional training time (if required)

Y

N

A maximum of 3 months ending on the date of the next CSA attempt

N

Free text

N

D

6

Additional comments from the panel

N

?

N

Free text

N

D

3rd Level: Revalidation

1

Known concerns

Y

?

Yes

N

Drop down

N

D

2

Concern summary

N

Text from the ARCP panel with regards to revalidation (e.g. "Trainee declared unresolved significant event; no current concerns but awaiting coroner's report")

N

Free text

N

D

3

Responsible officer's comments

Y

N

Comments the Responsible Officer needs to make on the form (as the ARCP form is the means of transferring information to a doctor's next Responsible Officer); this can either be regarding the information noted on the ARCP form by the panel (e.g. "Coroner's report received 06/11/2017 and reviewed by RO; no concerns") or to add additional information not covered by the ARCP panel

N

Free text

N

D

Blue sub-section: Documents considered: (within Pre-Assessment Detail)

1

LEP report

N

Yes

N

Drop down "Yes" or "No"

N

D

2

Form R Part B

Y

N

Yes

N

Drop down "Yes" or "No"

N

D

3

Supervisors report

N

No

N

Drop down "Yes" or "No"

N

D

SOAR (NES only)

Not required in TIS, as Scotland only

Yes

4

Other

N

Specialty director's report

Free text

N

D

Free text

~~Additional fields (within post-Assessment detail)~~

1

~~Employer/exception reports~~