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Description

The Trainee User Interface (UI) is the web application HEE Trainees use to interact with TIS. It will be designed to prioritise mobile use ('mobile first design') and will function on larger screens.

This component includes stories covering generic elements, but doesn't include UI functions which are specific to a single component, e.g. Menus and Navigation stories can be found here, but the FormR self assessment would be found in the Assessments component.


Summary Page 
N/A MVP

Details
Personal Details
Programmes & Curricula
Placements 
Assessment Reviews
Form R (A / B)

...


T-3 Trainee LogoutComments MVP
DescriptionTrainee has the ability to logout of the system
ActorsTrainee 
Pre-Conditions

Trainee has been registered on system

Trainee has validated their registered details


Post-ConditionsTrainee leaves logged in view of system securely 
Process Steps
  1. Trainee selects to logout
  2. System logs user out
  3. System presents logged out view
 
Alternative FlowN/A 
RulesN/A 
JIRA ReferenceN/A 
Usage MonitoringTBD 

...

Process NameT-4 View SummaryComments MVP
DescriptionTrainee has the ability to view the summary screen
Actors

Trainee

System

 
Pre-ConditionsTrainee is logged in
Post-Conditions

Summary details in view

Navigation menu available

 
Process Steps
  1. User logs in
  2. System presents summary
  3. User navigates through view

 Fields displayed

  • Current Placement End Date & Site (Steve to confirm)
  • Next Placement Start Date & Site (Steve to confirm)
Alternative FlowN/A 
Rules
  • Read only
 
JIRA ReferenceNew story to be createdTIS-704 
Audit LogTBD 


Process NameT-5 View & Edit Personal DetailsComments MVP
DescriptionUser has the ability to view and update their own details
ActorsTrainee 
Pre-ConditionsTrainee is logged in to their own account
Post-Conditions

Trainee can see currently stored details in an editable format

Trainee can make and save changes to specified details

System updates personal details centrally


Process Steps
  1. User navigates to Personal Details space
  2. System presents personal details in editable view
  3. User makes changes to relevant fields
  4. System validates changes
  5. System saves changes

Relevant Fields:

Surname
Forenames
Known As
Maiden Name
Title
Telephone
Mobile
Email Address
Address 1
Address 2
Address 3
Address 4
Post Code

Non-editable (editable by central admin team)
GMC / GDC Number
GMC / GDC Status
EEA Resident
Permit to Work
Settled
Visa Issued
Details/Number


Alternative FlowN/A 
Rules
  • View & Edit select fields, see data table

JIRA ReferenceTIS-540, TIS-278 
Audit LogTBD 

...

Process NameT-8 View AssessmentComments MVP
DescriptionUser has the ability to view their Assessment details 
ActorsTrainee 
Pre-ConditionsUser is logged in
Post-ConditionsSystem presents relevant detail 
Process Steps
  1. User navigates to Assessment view
  2. User views assessment data 
  3. User selects to leave Assessment Detail view

Fields

Review (date)
Curriculum Assessed
Outcome
Grade at Time
Period From
Period To


Alternative FlowN/A 
Rules
  • View only
  • Detailed view should present historical, current and future assessments
 
JIRA ReferenceTBDTIS-705 
Audit LogTBD 


Process NameT-9 View CoursesComments
DescriptionUser has the ability to view their Course details Do we need this as part of the MVP? Joanne Watson (Unlicensed)
ActorsTrainee 
Pre-ConditionsUser is logged in
Post-ConditionsSystem presents relevant detail What details can be seen?
Process Steps
  1. User navigates to summary view
  2. System presents summary information
  3. User selects to view detail
  4. System presents detail view
  5. User selects to leave Course Detail view
  6. System presents summary view 
 Should there be a summary view of courses?
Alternative FlowT-19 Book Course Is this necessary for MVP?
RulesView Only 
JIRA ReferenceTBD 
Audit LogTBD 

...

Process NameT-10 Submit Form-R (Part A)Comments MVP
DescriptionUser is able to submit the form that will update their personal details with the GMC
ActorsTrainee 
Pre-Conditions

User is logged in

Available to medical trainees only


Post-Conditions

User personal details are updated in TIS across all systems

User personal details are updated with GMCHEE Admins

 
Process Steps
  1. User navigates to Form R, Part A space
  2. System presents form in editable view
  3. System autopopulates relevant fields
  4. User makes changes to relevant fields
  5. System validates changes
  6. System saves changes
  7. User signs the form (to be confirmed whether this needs to be wet signed / digitally signed - AP)User selects to submit form 
  8. User selects to submit Form-R (Part A)
  9. Form-R (Part A) is sent to GMCHEE Admins
  10. Historical view of submissions is updated

Manual Trigger perhaps more appropriate dependent on design.

Fields

  • forename
  • GMC registered surname
  • GMC number
  • Deanery / HEE local team
  • DOB
  • gender
  • immigration status
  • primary quaification
  • date awarded
  • Medical Scool
  • Home Add
  • Contact Tel
  • Contact Mob
  • Preferred email
  • Prog Spec
  • Spc 1 for Award of CCT (non-mand)
  • Spec 2 for Award pf CCT (opt)
  • Royal College/Faculty assessing training for the award of CCT
  • Anticiapted completion date f curr prog if known
  • Options - confirmations x6 (see data table
  • declaration of programme
Alternative FlowT-20 No submission of Form R (Part A)
Rules
  • Autopopulation will be required from personal details and other sections, where appropriate
  • Must be submitted for new trainees
 What's the deadline for submission by new trainees? Alistair Pringle (Unlicensed)
JIRA ReferenceN/A 
Audit LogTBD 


Process NameT-11 Submit Form-R (Part B)Comments MVP
DescriptionUser is able to submit the form to the GMC Admins at the appropriate time annually
Actors

Trainee

GMC

 
Pre-Conditions

User is logged in

Form-R submission is imminent

Cannot be submitted at anytime, it is usually requested by the local office prior to the ARCP, I think the timescales differ in different local offices.

To be confirmed whether there is a trigger requirement in TIS for admins - IO

Post-ConditionsForm-R (Part B) is submitted 
Process Steps
  1. User navigates to Form R Part B space
  2. System presents form details in editable view
  3. User completes relevant fields
  4. System validates fields
  5. System saves changes
  6. User signs form (tbc as with Part A)
  7. User selects to submit Form-R (Part B)
  8. Form-R (Part B) is sent to GMCAdmin UI
  9. Historical view of submitted Form's updated

Unsure. May be best to keep both parts A&B together in their own space. Steve to confirm

Alternative FlowT-16 Save as draft before submissionYes i think the trainee should be able to save the form as they go or autosave as with other areas of the system.
Rules

Validation as per data table

  • Error message: cannot be edited once submitted, as no longer a draft
Rules around submission TBD - AP
JIRA ReferenceTIS-539 & TIS-92, story for save drafts 
Audit LogTBD 

...

Process NameT-16 Save as draft before submissionComments MVP 
DescriptionUser is able to draft and save the form, to come back to later
ActorsTrainee 
Pre-ConditionsLogged in
Post-ConditionsDraft saved and accessible to be completed later 
Process Steps
  1. User navigates to relevant form
  2. System presents form details in editable view
  3. User completes relevant fields
  4. System validates fields
  5. System saves changes
  6. User leaves relevant space without submitting the form
  7. System stores draft
 
Alternative FlowT-11, T10 
RulesTBD 
JIRA ReferenceTIS-539 & TIS-92 
Audit LogTBD 


Process NameT-17 Forgotten UsernameComments Out of scope, manual process
DescriptionUser has ability to login after they have forgotten their username
ActorsTrainee 
Pre-ConditionsUser is registered user
Post-ConditionsUser has a reminder of their username Not secure
Process Steps
  1. System User contacts HEE by telephone / email
  2. HEE provides username

Alternative FlowN/A 
RulesN/A 
JIRA ReferenceTBD 
Audit Log
 

...

Process NameT-19 Book CoursesComments
DescriptionUser has the ability to book new Courses Do we need this as part of the MVP? Joanne Watson (Unlicensed)
ActorsTrainee 
Pre-ConditionsUser is logged in
Post-ConditionsSystem presents relevant detail What details can be seen?
Process Steps
  1. User navigates to summary view
  2. System presents summary information
  3. User selects to view detail
  4. System presents detail view
  5. User selects to book Course
  6. System presents Booking view 
 
Alternative FlowT-9 - View Course ??
RulesValidation Rules? 
JIRA ReferenceTBD 
Audit logTBD


**New SCENARIO - manual completion & submission of form R**