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Process NameT-1 New RegistrationComments
DescriptionUser has the ability to register to use the TIS system directlyIs this a necessary story? Do trainees have the ability to request Intrepid access? Do we need same/separate login details for new TIS, so migration consideration? Trainees will not be requesting access we will send creds out as part of the onboarding prcoess. We will have to consider how we migrate the current trainees onto TIS.
ActorsTrainee 
Pre-ConditionsTBC
Post-ConditionsTrainee has access to new TIS system - login / logout capability 
Process Steps
  1. user register a username
  2. user sets password
  3. user sets securiity
  4. user validates details
  5. system shares

What interaction should this have with Admin UI? What are the back end implications? 

User able to change their password once logged in for the first time. User name will be email address. Processes to be done by the admins/system not the trainee.

Alternative FlowUser is registered from <another system> 
RulesTBC

Format of username? Email

Validation of password? None

What security should be implemented? There will be a trainee 'role' applied to all trainee users.

JIRA ReferenceNew story TBDWider discussion necessary on whether this is a valid story, before writing a JIRA ticket
Audit LogTBC 


Process NameT-2 Trainee LoginComments
DescriptionTrainee has the ability to login using the details they were registered for the service with

Will they be able to use their old details, or have to re-register?

They won't need to re register. I imagine we will setup all trainees with a profile in TIS and send out creds via email.

ActorsTrainee 
Pre-Conditions

Trainee has been registered on system

Trainee has validated their registered details


Post-ConditionsTrainee is able to view the space 
Process Steps
  1. Traine enters username
  2. Trainee enters password
  3. System validates details
  4. System presents logged in view of system
 
Alternative Flow

T-17 Forgotten Username

T-18 Forgotten Password

T-19 Username / Password Error

 
RulesError validation?Invalid email warning? Password reset function.
JIRA ReferenceTBD 
Audit LogTBD 



T-3 Trainee LogoutComments
DescriptionTrainee has the ability to logout of the system
ActorsTrainee 
Pre-Conditions

Trainee has been registered on system

Trainee has validated their registered details


Post-ConditionsTrainee leaves logged in view of system securely 
Process Steps
  1. Trainee selects to logout
  2. System logs user out
  3. System presents logged out view
 
Alternative FlowN/A 
RulesError validation? 
JIRA ReferenceTBD 
Audit LogTBD 


Process NameT-4 View SummaryComments
DescriptionTrainee has the ability to view the summary screenNot sure summary screen is required as information presented is not extensive.
Actors

Trainee

System

 
Pre-ConditionsTrainee is logged in
Post-Conditions

Summary details in view

Navigation menu available

 
Process Steps
  1. User logs in
  2. System presents summary
  3. User navigates through view
 
Alternative FlowN/A 
RulesValidation rules? 
JIRA ReferenceTBD 
Audit LogTBD 


Process NameT-5 View & Edit Personal DetailsComments
DescriptionUser has the ability to view and update their own details
ActorsTrainee 
Pre-ConditionsTrainee is logged in to their own account
Post-Conditions

Trainee can see currently stored details in an editable format

Trainee can make and save changes to specified details

System updates personal details centrally


Process Steps
  1. User navigates to Personal Details space
  2. System presents personal details in editable view
  3. User makes changes to relevant fields
  4. System validates changes
  5. System saves changes

 Surname
Forenames
Known As
Maiden Name
Title
Telephone
Mobile
Email Address
Address 1
Address 2
Address 3
Address 4
Post Code
GMC Number
GMC Status
EEA Resident
Permit to Work
Settled
Visa Issued
Details/Number


Alternative FlowN/A 
RulesValidation rules?  See Trainee UI field definition spreadsheet.
JIRA ReferenceTBD 
Audit LogTBD 


Process NameT-6 View ProgrammeComments
DescriptionUser has the ability to view their Programme details 
ActorsTrainee 
Pre-Conditions

User is logged in

Is there a need for detailed Programme view? Not as such, the details of the Programme are the placements and assessments which we have considered.
Post-ConditionsSystem presents relevant detail 
Process Steps
  1. User navigates to summary view
  2. System presents summary information
  3. User selects to view detail
  4. System presents detail view
  5. User selects to leave Programme Detail view
  6. System presents summary view 

What details are shown on summary v detail?

Programme Name
Curriculum
Start Date
End Date
Managing Deanery


Should user be presented with previous view or summary screen? View will show historical programmes, current and future programmes if applicable

Alternative FlowN/A 
Rules

Validation rules?

  • View only
 
JIRA ReferenceTBD 
Audit LogTBD 


Process NameT-7 View PlacementComments
DescriptionUser has the ability to view their Placement details 
ActorsTrainee 
Pre-ConditionsUser is logged in
Post-ConditionsSystem presents relevant detail 
Process Steps
  1. User navigates to summary view
  2. System presents summary information
  3. User selects to view detail
  4. System presents detail view
  5. User selects to leave Placement Detail view
  6. System presents summary view 

 Start Date
End Date
Site
Grade
Specialty
Placement type

should present historical, current and future placements

Alternative FlowN/A 
Rules

View only

 
JIRA ReferenceTBD 
Audit LogTBD 


Process NameT-8 View AssessmentComments
DescriptionUser has the ability to view their Assessment details 
ActorsTrainee 
Pre-ConditionsUser is logged in
Post-ConditionsSystem presents relevant detail 
Process Steps
  1. User navigates to summary view
  2. System presents summary information
  3. User selects to view detail
  4. System presents detail view
  5. User selects to leave Assessment Detail view
  6. System presents summary view 

  Review
Curriculum Assessed
Outcome
Grade at Time
Period From
Period To

should present historical, current and future assessments

Alternative Flow
 
RulesView only 
JIRA ReferenceTBD 
Audit LogTBD 


Process NameT-9 View CoursesComments
DescriptionUser has the ability to view their Course details Do we need this as part of the MVP?
ActorsTrainee 
Pre-ConditionsUser is logged in
Post-ConditionsSystem presents relevant detail What details can be seen?
Process Steps
  1. User navigates to summary view
  2. System presents summary information
  3. User selects to view detail
  4. System presents detail view
  5. User selects to leave Course Detail view
  6. System presents summary view 
 Should there be a summary view of courses?
Alternative FlowT-19 Book Course Is this necessary for MVP?
RulesView Only 
JIRA ReferenceTBD 
Audit LogTBD 


Process NameT-10 Submit Form-R (Part A)Comments
DescriptionUser is able to submit the form that will update their personal details with the GMC
ActorsTrainee 
Pre-ConditionsUser is logged in
Post-Conditions

User personal details are updated in TIS across all systems

User personal details are updated with GMC

 
Process Steps
  1. User navigates to Personal Details space
  2. System presents personal details in editable view
  3. User makes changes to relevant fields
  4. System validates changes
  5. System saves changes
  6. User selects to submit Form-R (Part A)
  7. Form-R (Part A) is sent to GMC

Should this be a manual trigger or automated whenever personal details are updated? Manual Trigger perhaps more appropriate dependent on design.


Should this be from Personal Details space, or Assessments, alongside Part B? autopopulation will be required from personal details and other sections. where appropriate.

Alternative FlowT-20 No submission of Form R (Part A)Only relevant if the Part A submission is automated 
RulesValidation rules? 
JIRA ReferenceTBD 
Audit LogTBD 


Process NameT-11 Submit Form-R (Part B)Comments
DescriptionUser is able to submit the form that will update their personal details with the GMC
Actors

Trainee

GMC

 
Pre-Conditions

User is logged in

Form-R submission is imminent

Can this be submitted anytime? No it is usually requested by the local office prior to the ARCP. i think the timescales differ in different local offices.
Post-ConditionsForm-R (Part B) is submitted 
Process Steps
  1. User navigates to XXX space
  2. System presents form details in editable view
  3. User completes relevant fields
  4. System validates fields
  5. System saves changes
  6. User selects to submit Form-R (Part B)
  7. Form-R (Part B) is sent to GMC
  8. Historical view of submitted Form's updated
Where should this be located? Alongside Assessments, or in it's own area? Unsure. May be best to keep both parts together in their own space.
Alternative FlowTBD Are drafts possible? Yes i think the trainee should be able to save the form as they go or autosave as with other areas of the system.
RulesValidation Rules? 
JIRA ReferenceTBD 
Audit LogTBD 


Process NameT-12 Submit OOPComments
Description

Actors
 
Pre-Conditions

Post-Conditions
 
Process Steps
 
Alternative Flow
 
Rules
 
JIRA Reference
 
Audit Log
 


Process NameT-13 Submit LTFTComments
Description

Actors
 
Pre-Conditions

Post-Conditions
 
Process Steps
 
Alternative Flow
 
Rules
 
JIRA Reference
 
Audit Log
 


Process NameT-14 Submit LTFTComments
Description

Actors
 
Pre-Conditions

Post-Conditions
 
Process Steps
 
Alternative Flow
 
Rules
 
JIRA Reference
 
Audit Log
 


Process NameT-15 Submit ExpensesComments
Description

Actors
 
Pre-Conditions

Post-Conditions
 
Process Steps
 
Alternative Flow
 
Rules
 
JIRA Reference
 
Audit Log
 


Process NameT-16 Access Help & SupportComments
Description

Actors
 
Pre-Conditions

Post-Conditions
 
Process Steps
 
Alternative Flow
 
Rules
 
JIRA Reference
 
Audit Log
 
Process NameT-17 Forgotten UsernameComments
Description

Actors
 
Pre-Conditions

Post-Conditions
 
Process Steps
 
Alternative Flow
 
Rules
 
JIRA Reference
 
Audit Log
 
Process NameT-18 Forgotten PasswordComments
DescriptionUser has ability to navigate to "Posts" area within the UI from their current location on siteStory not needed
ActorsLocal Admin 
Pre-ConditionsLogged in
HEE Admin		Admin is a permission applied by user
Post-ConditionsView Posts landing page 
Process Steps1. View navigation
2. Select "Posts"
3. Present landing page		 
Alternative FlowN/A 
Rules- Error: page unavailable 
JIRA ReferenceN/A 
Audit LogN/A 
Process NameT-19 Book CoursesComments
DescriptionUser has the ability to book new Courses Do we need this as part of the MVP?
ActorsTrainee 
Pre-ConditionsUser is logged in
Post-ConditionsSystem presents relevant detail What details can be seen?
Process Steps
  1. User navigates to summary view
  2. System presents summary information
  3. User selects to view detail
  4. System presents detail view
  5. User selects to book Course
  6. System presents Booking view 
 
Alternative FlowT-9 - View Course ??
RulesValidation Rules? 
JIRA ReferenceTBD 
Audit logTBD
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Jira issues: https://hee-tis.atlassian.net/issues/?filter=14213