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This table specifically specifies the fields relevant to Form R, Part A only

As_Is Form

Semi-automated form used by HEEOE:

Alistair Pringle (Unlicensed)/ James Harris:

User Journey

Trainee UI - Form R Part A.png

Assumptions

  • All fields are mandatory
  • Prompts should be displayed to the Trainee advising them of how to update particular fields as needed
  • Appropriate field assistance should be displayed
  • Photograph from the original form is not needed

Form R Part A – Guidance Text

  • Displayed at the top of the form
  • All underlined / emboldened text should be displayed

Current Guidance Text

If this form has been pre-populated by your Deanery/HEE local team, please check all details, cross out errors and write in amendments. By signing this document you are confirming that ALL  details (pre-populated or entered by you) are correct.

It remains your own responsibility to keep your Designated Body, and the GMC, informed as soon as possible of any changes to your contact details. Your Deanery/HEE local team remains your Designated Body throughout your time in training. You can update your Designated Body on your GMC Online account under “My Revalidation”.


Updated Guidance (to be confirmed) Alistair Pringle (Unlicensed)

This form has been pre-populated using the information available against your records within the Trainee Information System (TIS). Please check all details and either amend them within the relevant system (see guidance in the form), or speak to your local office to amend them on your behalf. By singing this document you are confirming that ALL DETAILS (pre-populated or entered by you) are correct.

It remains your own responsibility to keep your Designated Body and the GMC informed as soon as possible of any changes to your contact details. Your HEE Local team remains your Designated Body throughout your time in training. You can update your Designated Body on your GMC Online account under “My Revalidation”.

Fields

Red text to be discussed and agreed James Harris / Alistair Pringle (Unlicensed):

OrderField nameTIS Field to pre-populate with

Reference Table

Example valueType (free text, drop down, check box) & Interaction (auto-populate etc)Mandatory (Y/N) ?Validation / Error MessagingNotes
Form R - Part A
Section 1: DOCTOR'S DETAILS
1ForenameForenameNJayanta
  • Pre-populate with Forename
  • can be overwritten on the Form; no propagation to other parties on submission for MVP
Y
  • Cannot be left empty

2GMC-Registered Surname

Surname

NSaha

James Harris Alistair Pringle (Unlicensed):

  • Pre-populate with Surname
  • can be overwritten on the Form; no propagation to other parties on submission for MVP
Y
  • Cannot be left empty
Should be GMC registered surname as per guidance at top of the form
3GMC NumberGMC NumberN

1234567

UNKNOWN

  • Pre-populate
  • can be overwritten on the Form; no propagation to other parties on submission for MVP
Y
  • No validation with GMC for MVP.
There will be trainees with UNKNOWN / N/A pre-populated, but may have a GMC to enter at time of Form R.
4Deanery / HEE Local Office

Person Owner

Y - Local OfficeHealth Education England Wessex
  • Pre-populate with Person Owner
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with Local Office Reference table CURRENT values only
Y

Alistair Pringle (Unlicensed) and Ashley Ransoo Shall we populate this field form PersonOwner table? - Yes but can be overwritten.

5Date of birthDate of BirthN20/03/2020
  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
Y
  • DD/MM/YYYY format

6GenderGenderY - Gender

Male


  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with Gender Reference table CURRENT values only
YOverwritten with Gender Reference table CURRENT values only

Alistair Pringle (Unlicensed), James Harris

option of 'I prefer not to specify' is available, so made mandatory on form.

7Immigration Status

EEA Resident?

Permit to Work?

Settled?

TBCResident/Settled/Work Permit Required
  • Pre-populate with???

EEA Resident?

Permit to Work?

Settled?

  • Can be overwritten with???
Y

In the form R it asks for the trainee's immigration status which can be 3 options listed. In TIS there is currently 3 fields that this information resides in which are all drop downs.

James Harris, Alistair Pringle (Unlicensed)

Permit to work list seems to be broken on TIS - not pulling the Reference 'Permit to work Current values' at the moment.

EOE form R a seems to have a combined selectable list with ability to enter freetext.

Should we make the 3 fields available separately rather than 1?

8Primary QualificationQualification tab > QualificationY - Qualification Reference
  • Pre-populate with the most recent Person Qualification based on 'Date attained' where there are multiples.
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with Qualification Reference table CURRENT values only
Y
  • Overwritten with Qualification Reference table CURRENT values only

If there are multiple qualifications, which one to display? How to extract the Primary Qualification?

24/03:

Populate with the most recent one based on Date attained where there are multiples.

9Date AwardedQualification tab > Qualification> Date Attained

  • Pre-populate with the most recent one based on 'Date attained' where there are multiples.
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP


Y
  • Valid date only
  • In preferred best UX format for Trainee UI

10Medical School Awarding Primary Qualification (name and country)Qualification tab > Qualification> Medical School

  • Pre-populate with the most recent one based on 'Date attained' where there are multiples.
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with Medical School Reference table CURRENT values only
Y
  • Overwritten with Medical School Reference table CURRENT values only

11Home address

Address Line 1

Address Line 2

Address Line 3

Address Line 4

Post Code



  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Exclude Line 4 in the new Address to overwrite with
Y
  • Where new address is provided to overwrite with, allow only for 3 lines and post code
Line 4 is a left over from Intrepid, if made editable, then the user should be allowed to update the whole address as an object and without a Line 4. 
12Contact TelephoneTelephone Number

  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
Y
  • Similar validations to TIS Admin to be applied for the form form validations for telephone 

13Contact MobileMobile Number

  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP


Y
  • Similar validations to TIS Admin to be applied for the form form validations for telephone 

14Email AddressEmail address

  • Pre-populate
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • should we display the one we are eventually going to create their account with, whatever that will be?
Y

This allows for multiple at the moment on TIS Admin, again a left over of the merged and migrated emails from Intrepid. Consideration on which one to display and what to allow in an edit scenario.

Alistair Pringle (Unlicensed) James Harris

Which email address do we display to the trainee where there are many concatenated? Or should we display the one we are eventually going to create their account with, whatever that will be?

Section 2: DECLARATIONS Alistair Pringle (Unlicensed)/ James Harris - Are any of these declarations are mandatory for submission?
15AI confirm I have been appointed to a programme leading to award of CCTN/A
N/A

Selection

Choose one between 15A - 15F

N

15CI confirm that I will be seeking specialist registration by application for a CESR CPN/A
N/A

Selection

Choose one between 15A - 15F

N

15DI confirm that I will be seeking specialist registration by application for a CEGPRN/A
N/A

Selection

Choose one between 15A - 15F

N

15EI confirm that I will be seeking specialist registration by application for a CEGPR CPN/A
N/A

Selection

Choose one between 15A - 15F

N

15FI confirm that I am a core trainee, not yet eligible for CCTN/A
N/A

Selection

Choose one between 15A - 15F

N

16Programme Specialty

Curriculum specialty from Programme membership


James Harris/ Alistair Pringle (Unlicensed):

  • Pre-populate with the most recent Curriculum specialty attached to the Most recent Programme membership based on Future 'Programme start date' ?
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with only CURRENT value from
    • Specialty list?
    • Or Curriculum name from Curriculum table? 


Y

There is no Programme specialty field so we could either use 'Programme name' or the main 'Curriculum Specialty'

If there are multiple current programme membership, how do we decide which one to choose? Alistair Pringle (Unlicensed) and Ashley Ransoo

James Harris/ Alistair Pringle (Unlicensed):

  • Pre-populate with the most recent Curriculum specialty attached to the Most recent Programme membership based on Future 'Programme start date' ?
17Specialty 1 for Award of CCTCurriculum end date of main curriculum of the Programme membership

  • Pre-populate if 15A is selected ?c
  • Pre-populate with the most recent Curriculum specialty attached to the Most recent Programme membership based on Future 'Programme start date' ?
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with only CURRENT value from
    • Specialty list?
    • Or Curriculum name from Curriculum table?
Y

James Harris/ Alistair Pringle (Unlicensed):

  • Given the above field 'Progamme specialty' will be populated with most recent start date (possibly?) at time of filling form, should we be having additionally specialty 1 field also as a a duplicate field?
18Specialty 2 for Award of CCTCurriculum end date of secondary curriculum of the programme membership

  • Pre-populate if 15A is selected ?
  • Pre-populate with the next most recent Curriculum specialty attached to the Most recent Programme membership based on Future 'Programme start date' ?
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP
  • Overwritten with only CURRENT value from
    • Specialty list?
    • Or Curriculum name from Curriculum table?


N

Alistair Pringle (Unlicensed)/ James Harris

19Royal College / Faculty Assessing Training for the Award of CCTN/AY - College Reference tableJoint Royal College of Physicians Training Board
  • Cannot pre-populate as we do not maintain this field in TIS admins UI
  • Editable dropdown populated with CURRENT values from College Reference table
?

20Anticipated Completion Date of Current Programme (if known)

Programme End Date from Programme membership

Programme end date for the Curriculum displayed in #16, i.e. attached to the Programme Membership. (see screenshot)?


James Harris/ Alistair Pringle (Unlicensed)

  • Pre-popuate with the  Programme end date for the Curriculum displayed in #16, i.e. attached to the Programme Membership. (see screenshot)
  • Can be overwritten on the Form; no propagation to other parties on submission for MVP



Y
  • Date format with the best UX format.
  • Valid dates only

SECTION 3: PROGRAMME - Alistair Pringle (Unlicensed) James Harris - Do we need this section, does not seem to be on the Form R Part a?
21Training grade

GradeName

Pre-populate

Read-only


Only applicable if completed post training start date
22Date Started

StartDate

Pre-populate

Read-only


Only applicable if completed post training start date
23Post Type / Appointment

vwProgrammemembership

Pre-populate

Read-only

Smart Search; FTSTA / LAT / MILITARY / SUBSTANTIVE (default) / VISITOR




24Full Time / % of Full Time Training

WholeTimeEquivalent

Pre-populate

Read-only




Section 4: SIGNATURE
25Trainee SignatureN/A
N/A

Populate with Trainee name

  • on submission



26DateN/A
N/A

Pre-populate

  • Today's Date
  • On submission


Alistair Pringle (Unlicensed) and Ashley Ransoo Which date to be recorded? Do we need to override the submission date or go for new field called modified date?

23/03: Yes

Section 5: HEE ONLY - 24/03: Not to Display on the Form on Trainee UI but available to Admins. 
27National Training Number / Deanery Reference NumberN/A
N/A

Hidden from trainee until post submission

NTN viewable once created

No view/editing for Trainee unless submitted (in Historical view)

Free Text for Admin




28GMC Programme Approval NumberN/A
N/A

No editing for Trainee

No view/editing for Trainee unless submitted

Free text for Admin




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