This page outlines the data that have been collected from Wessex t Local Offices and validated at a workshop (21st November 2023) to map their as-is business processes for Less Than Full Time Training.
Application Window for Wessex
LTFT Categories
As-Is Processes
In trying to map the LTFT end-to-end process we came up with 4 main stages in the order in which they would occur namely:
Pre-application Stage/Discussion and Notifying: 12 weeks or earlier, where a trainee discusses with their TPD / Educational Supervisor and agree “in principle” a post .
LTFT Application Stage: With at least 12 weeks notice given and application submitted to HEE. And Negotiation of Working pattern and agreeing start date /Work Pattern, payroll changes and Start date agreement negotiation with Trust stage, following approval of their application, typically around 8 weeks prior to commencing LTFT.
3.2 Appealing the decision stage, where their application was rejected, typically 8 weeks before commencing
Trainee Commencing their training on LTFT basis
As-Is end-to-end LTFT process for Wessex
CCT date Calculation
Actors
Actor |
|
|---|---|
Postgraduate Doctor in Training | The applicant for LTFT |
Training Programme Director (TPD) | |
Educational Supervisor | |
Trust LTFT Team | |
Head of School | |
Rota Coordinator |
Application Numbers Feb 2022 to Aug 2023
Pain Points in the process
No. | Pain Point / Area to improve | Comment |
|---|---|---|
1 | ||
2 | ||
3 | ||
4 | ||
5 | ||
6 | ||
7 |
LTFT Email templates
These are the email templates maintained on the London & KSS PGMDE Portal and sent to trainees in the relevant events.
Email Template | Body / Content |
|---|---|
Approval | |
Rejection (insufficient evidence) | |
Rejection – application not made within window | |
Rejection- include appeal procedure | |
LTFT/Change of Percentage Application for Test Programme | |
LTFT/Change of Percentage Application for Test - Gwil Test - Williams 1234567 |
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