Wider WTE Reporting Requirements

Reporting Requirements

Report Name/Summary	Detailed Description	Report Type - Dynamic Static	Priority (L/M/H)	Target Users/ Audience/ Nations National Specialty Local Office	Aggregate/ Row-level data	Filters/ Sortable by	Comments
Application Status/Window at any point during the Recruitment Round By specialty	Track progress of applications from Applied> Longlisted > Declined > Shortlisted > Offered > Offer Accepted Pseudonymised applicant data	Static - after recruitment round ended Dynamic - before recruitment round closes	High
Historical Application Status trends after the Recruitment Round that is currently available via Scotland reporting system.	Lift and shift Scotland system. Pseudonymised applicant data	Static - after recruitment round ended	Dependent on having UK reporting
Evidence of Recruitment Activity	Cumulative count of applicants per status Non-cumulative count of applicants per status Pseudonymised applicant data	Static - after recruitment round ended Dynamic - before recruitment round closes	Low - No current functionality	Overseas Sponsorship Team National Local Office	Training Programme Date advertised Date opened Date closed Number of applicants applied Number of applicants longlisted Number of applicants shortlisted Number of applicants offered		Used for UKVI audit. Number required for each cohort (August 2024, etc).
Core recruitment data by applicant demographics/protected characteristics - by Specialty/ Grade/Nation/Region/Round/ Rounds/ Demographics	Pseudonymised applicant data	Static - after recruitment round ended Dynamic - before recruitment round closes	Medium - Only currently have nationality and CoQ
Table showing count of crossover applications within and across rounds for each vacancy, this can be filtered: by Specialty/ Grade/Nation/Region/Round/ Rounds/ Demographics	Pseudonymised applicant data Crossover count at application Crossover at application as a percentage Crossover count of those who accept Each of the above reports also have the count of applicants, applications (generally the same as applicants other than where devolved nations run their own recruitment eg. NI CST) and unique applicants by specialty (potentially using the Oriel Applicant ID as the pseudonymised unique identifier)	Static - after recruitment round ended Dynamic - before recruitment round closes	Medium - High (will be re recruitment reform next years)	Used to inform changing recruitment processes.			Included in 9 as well. Either keep it separate or include in 9.
Core vacancies/posts advertised - by Specialty/ Grade/Nation/Region/Round/ Rounds/ Demographics/ Competition ratios	Posts filled, comparisons over the years Posts re-advertised (avoid double counting) Dual training programme sub-specialty etc.	Static - after recruitment round ended Dynamic - before recruitment round closes	Highest (for fill rates April 2024 potentially)
Equality and Diversity Monitoring - applicable for all applicants and their reports	Pseudonymised applicant data Flag for investigation by any of the EDI pertinent information Specialty/Local Office/Nation/Region/CoQ	Static - after recruitment round ended Dynamic - before recruitment round closes	High	MDRS - Used most often for FOIs		Specialty Vacancy (to discount local vacancies) Unique applicants Recruitment round	Doesn’t exist in UK reporting so FOIs only past 2 years of data.
Where are people applying from? where people are geographically based and where they are applying to where people are qualified from and where they are applying to	Pseudonymised applicant data By address fields By Country of Qualification By previous work History By Preferences (region, sub-regions, sectors etc.)	Static - after recruitment round ended Dynamic - before recruitment round closes	Medium	National team mostly Some FOIs
Applicants behaviours during the application window Just around application numbers rather than the stage of application (1)	Pseudonymised applicant data How many applications? How many unique applications by specialty? How many cross-overs? Include applications in progress, i.e. not submitted Include Protective Characteristics	Static - after recruitment round ended Dynamic - before recruitment round closes	High (for medical)	MDRS - Useful throughout the application window to try to estimate numbers without going to Oriel		Date submitted field (ability to look at applications submitted per day)