Wider WTE Reporting Requirements

Application Status/Window at any point during the Recruitment Round

• By specialty

• Track progress of applications from Applied> Longlisted > Declined > Shortlisted > Offered > Offer Accepted

• Pseudonymised applicant data

Static - after recruitment round ended

Dynamic - before recruitment round closes

High

Historical Application Status trends after the Recruitment Round that is currently available via Scotland reporting system.

Lift and shift Scotland system.

Pseudonymised applicant data

Static - after recruitment round ended

Dependent on having UK reporting

Evidence of Recruitment Activity

• Cumulative count of applicants per status

• Non-cumulative count of applicants per status

• Pseudonymised applicant data

Static - after recruitment round ended

Dynamic - before recruitment round closes

Low - No current functionality

Overseas Sponsorship Team

• National

• Local Office

• Training Programme

• Date advertised

• Date opened

• Date closed

• Number of applicants applied

• Number of applicants longlisted   

• Number of applicants shortlisted

• Number of applicants offered

Used for UKVI audit. Number required for each cohort (August 2024, etc).

Core recruitment data by applicant demographics/protected characteristics - by Specialty/ Grade/Nation/Region/Round/ Rounds/ Demographics

• Pseudonymised applicant data

Static - after recruitment round ended

Dynamic - before recruitment round closes

Medium - Only currently have nationality and CoQ

Table showing count of crossover applications within and across rounds for each vacancy, this can be filtered:

• by Specialty/ Grade/Nation/Region/Round/ Rounds/ Demographics

• Pseudonymised applicant data

• Crossover count at application

• Crossover at application as a percentage

• Crossover count of those who accept

• Each of the above reports also have the count of applicants, applications (generally the same as applicants other than where devolved nations run their own recruitment eg. NI CST) and unique applicants by specialty (potentially using the Oriel Applicant ID as the pseudonymised unique identifier)

Static - after recruitment round ended

Dynamic - before recruitment round closes

• Medium - High (will be re recruitment reform next years)

• Used to inform changing recruitment processes.

Included in 9 as well. Either keep it separate or include in 9.

Core vacancies/posts advertised -

• by Specialty/ Grade/Nation/Region/Round/ Rounds/ Demographics/ Competition ratios

• Posts filled, comparisons over the years

• Posts re-advertised (avoid double counting)

• Dual training programme sub-specialty etc.

Static - after recruitment round ended

Dynamic - before recruitment round closes

Highest (for fill rates April 2024 potentially)

Equality and Diversity Monitoring - applicable for all applicants and their reports

• Pseudonymised applicant data

• Flag for investigation by any of the EDI pertinent information

• Specialty/Local Office/Nation/Region/CoQ

Static - after recruitment round ended

Dynamic - before recruitment round closes

High

• MDRS - Used most often for FOIs

• Specialty

• Vacancy (to discount local vacancies)

• Unique applicants

• Recruitment round

Doesn’t exist in UK reporting so FOIs only past 2 years of data.

Where are people applying from?

• where people are geographically based and where they are applying to

• where people are qualified from and where they are applying to

• Pseudonymised applicant data

• By address fields

• By Country of Qualification

• By previous work History

• By Preferences (region, sub-regions, sectors etc.)

Static - after recruitment round ended

Dynamic - before recruitment round closes

Medium

• National team mostly

• Some FOIs

Applicants behaviours during the application window

• Just around application numbers rather than the stage of application (1)

• Pseudonymised applicant data

• How many applications?

• How many unique applications by specialty?

• How many cross-overs?

• Include applications in progress, i.e. not submitted

• Include Protective Characteristics

Static - after recruitment round ended

Dynamic - before recruitment round closes

High (for medical)

• MDRS - Useful throughout the application window to try to estimate numbers without going to Oriel

• Date submitted field (ability to look at applications submitted per day)