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Table of Contents

Order	Field name (V10)	DR field	Reference table	Example value	Other fields available in DR	Type (free text, drop down, check box) & Interaction	Mandatory (Y/N)	Validation / Error Messaging	Filter (Y/N)	Search (Y/N)	Sort (Y/N)

Summary

List (S) / Detail (D)	Notes	Delete field
3. PLACEMENT
1	Start Date	Placement Start Date		24/07/2017		read only	N/A					SD
2	End Date	Placement End Date		24/07/2017		read only	N/A					SD
3	Site	Placement Site	Site	Addenbrookes Hospital

read only

N/A

SD


4	Grade	Placement grade	Grade	ST1

read only

N/A

D


5	Specialty	Placement Specialty	Specialty	Dermatology

read only

N/A

D


6

Placement

Placem

6

ent type

Placement type

Placement type

In Post

read only

N/A

D

7

Status

P

read only

N/A

Options are: "Past", "Current", "Future"

D

1.PERSONAL DETAILS

NB Fields marked as "editable" are probably not any more as the master version of this data will be held in ESR. For MVP all fields are read-only.

1

Forenames

Free text

Editable

Y

character validation (no numbers, only dashes, apostrophe and spaces)

multiple names allowable

D

2

Surname

Free text

Editable

Y

character validation (no numbers, only dashes, apostrophe)

multiple names allowable

N/A

N/A

N/A

D


3	Known As

Free text

Editable

N

character validation (no numbers, only dashes, apostrophe)

multiple names allowable

D


4	Maiden Name

Free text

Editable

N

character validation (no numbers, only dashes, apostrophe)

multiple names allowable

D


5	Title

Dr/Mr

Drop Down

Editable

Y

N/A

D

Dr

Ms

Miss

Mrs

Mr


6	Telephone

Free text

Editable

Y

Can be mobile or landline

D

"Contact Phone No. 1"


7	Mobile

Free text

Editable

N

Can be mobile

D

"Contact Phone No. 2"


8	Email Address

Free text

Editable

Y

Valid email address << format or actual email address [IO]

This will be most likely the email their account get created with to access Trainee UI.

D


9	Address 1

Free text

Editable

Y

As long as at least Address 1 has an entry the other fields don't need to be mandatory?

D


10	Address 2

Free text

Editable

N

D


11	Address 3

Free text

Editable

N

D


12	Address 4

Free text

Editable

N

D


13	Post Code

Free text

Editable/Auto completer?

Y

Valid format

D


14	GMC Number

Read only

N/A

Only display if entered

D


15	GMC Status

Registered

Read only

N/A

Only display if entered

D

16

GDC Number

Read only

N/A

Only display if entered

D

17

GDC Status

Read only

N/A

Only display if entered

D

18

Public Health Number

read only

N/A

Only display if entered

D

19

EEA Resident

Yes/No

read only

N/A

Only display if entered

D


20	Permit to Work

Tier 2

read only

N/A

Only display if entered

D


21	Settled

Yes/No

read only

N/A

Only display if entered

D


22	Visa Issued

23/07/2017

read only

N/A

Only display if entered

D


23	Details/Number

0984637291

read only

N/A

Only display if entered

D

2. PROGRAMMES & CURRICULA

1

Programme Name

Cardiology

read only

N/A

D


2	Programme Number

EOE8945

read only

N/A

D

3

Curriculum

read only

N/A

Could be multiple, up to 3

D

4

Start Date

read only

N/A

D


5	End Date

read only

N/A

D


6	Managing Deanery

East of England

read only

N/A

D

Should display as "Local Office"

4. ASSESSMENT REVIEWS

1

Review

20/09/2017

read only

Y - if first assessment has been undertaken

D


2	Curriculum Assessed

Cardiology

read only

Y - if first assessment has been undertaken

D


3	Outcome

6

read only

Y - if first assessment has been undertaken

D


4	Grade at Time

ST1

read only

Y - if first assessment has been undertaken

D


5	Period From

DD/MM/YYYY

read only

Y - if first assessment has been undertaken

D


6	Period To

DD/MM/YYYY

read only

Y - if first assessment has been undertaken

D

5. FORM R (A / B) see relevant page

FORM R

Form R Overview

Field Validation (Part A) - Trainee UI - Field Validation | Form R (Part A)

Field Validation (Part B) - Trainee UI - Field Validation | Form R (Part B)

Display additional fields to trainees - 14/07

Background:

To be able to give trainees more context of what they are doing in terms of programmes and specialty at their placements.

To be able to see the level of detail that is provided in the mail merge currently. It’s currently a manual task in order to select which programmes the specific info can be shared with the trainees.

Fields:

Placement > Other specialty/ies → Check if already in the TSS sync
- Displaying this to the trainee helps with additional info to give trainee more context
Placement > Other site/s → Check if already in the TSS sync
- Used to Overwrite the placement site
- Used as an additional site to the placement
- Displaying this might cause confusion to the trainees. (Hospital based specialties OK).
  - Check Placement> Other sites v.s. Post>Other Sites and which one to display to the trainees.
Placement > Sub Spec/s→ Check if already in the TSS sync
- Displaying this would fit the neonates additional info currently being added to the Training Description
- However, list needs to extend to cover those non-occupational codes ones and a process that needs to be followed by all, if is to be used to info that are currently being managed in TD.
- Impact to display this for all LOs is minimal
Training Description - At Post level - Freetext → Need to be rationalised/discussion → Not to share with trainees
Placement comments - At Placement level - Freetext → Need to be rationalised/discussion → Not to share with trainees
Trainee Notes / Placement Notes for Trainees → New text Field as a suggestion to capture specific notes to trainees where the information is not already captured on existing TIS fields.

Questions:

Question	Comments
What is Training Description capturing at the moment and what should it be used for?	For some LO’s Currently capturing the nuances whilst they are on call/ more context on the placement In its current way it is being variably used by LOs, not in a state to display to trainees. Image Added
Is there a need to create a new field to capture the ‘Unofficial Sub-specialty’ e.g. neonatal, if so, what should it be called/recorded as on TIS?	“Placement Notes for Trainees” box as a suggestion in favour of Training Description or Placement Comment which can be confusing to the trainees. Visible to trainees as “Placement Notes” Managed by admins in single/bulk Text Limit to be similar to existing Placement Comment 03/08: Perhaps a Post Level field that contains a description and cascaded down to the Placement on creation with the post default value that can be overwritten on the placement if needed.
Is this field specific to a trainee, or every trainees against the post should have the same ‘Unofficial Sub-specialty’	Placement specific
Should the ‘Unofficial sub-specialties’ be part of the actual list of Sub-specialties? (should they be included in the NHS occupation codes/GMC list?)	Making the Sub-specialty field visible unless we can extend the list and a process that everyone follows To extend the list
Should this field be captured at post or placement level?	Placement level