Page Contents:
- Descripton
- Scope
- User Journey
- Scenarios
- Field Validation
- Related JIRA ticket links
- For Discussion & Assumptions
- Agreed Next Steps
Description
The management of the ARCP pathway. Trainees are assessed against the competencies/ requirements of the curriculum/curricula they are following throughout their training. Formal assessment will occur at least once a year, however ad-hoc ARCP sessions may be held at any point in the year for a particular trainee. This component encompasses the planning of the assessment right through to the final outcome.
Component: TIS-631
Scope
Admin
- Create Assessments Event
- Batch Create Assessments Event
- View / Edit Assessments Event
- Notifications
- Complete & Submit Form R Part A
- Complete & Submit Form R Part B
- View/Extract Historical Form R and Other Submissions
- Extract ARCP Outcomes (Reporting)
- Archive
Trainee (covered in Trainee UI)
- View Assessments Event
- Complete & Submit Form R Part A
- Complete & Submit Form R Part B
- View Historical Form R and Other Submissions
User Journey
JIRA Tickets
ARCP Form Template
| # | Question | Comment | Owner |
|---|---|---|---|
| 1 | Are assessment events linked to People records & their Assessment Outcomes? | Yes, the assessment event should appear in the trainee record. Assessment outcomes are given for each assessment event (even if the outcome is 'Not Assessed') and a user/trainee should be able to track their progress through training by looking at their assessment events as the event should happen at least once every 12 months. | Joanne Watson (Unlicensed) |
| 2 | Should users be able to view assessment event as part of Person? Or just outcomes? | See above | Joanne Watson (Unlicensed) |
| 3 | Online self-evaluation for HCS trainees is out of scope | Story removed from MVP | Joanne Watson (Unlicensed) |
| 4 | List view of Assessments to indicate the year of trainee, or highlight just those in penutimate year? Related to TIS-83 | The assessment record should show the year of training assessed for every event - again so the user/trainee can see the training programme progression e.g. ST3, ST4, ST5 and ST6 etc. TIS-83 is not MVP so this label has been removed | Joanne Watson (Unlicensed) |
| 5 | Does pre-assessment detail relate to scheduling or is more related to adding evidence ahead of assessment event, or combo of the two? | Scheduling. Evidence of progression against competencies is logged in the trainee's e-portfolio system which is separate to TIS. It is an HEE requirement that is assesses its trainees at least once every 12 months so all we need to do is record the event itself. | Joanne Watson (Unlicensed) |
| 6 | What does Trainee get to see typically? | Those without access to the trainee portal currently see nothing of Intrepid. They do have access to their e-portfolio system though as the trainee is the person who logs their evidence of competence progression but this is outside of TIS. | Joanne Watson (Unlicensed), Alistair Pringle (Unlicensed) |
| 7 | why is there revalidaion within Assessments on Intrepid? Is it necessary to go through Reval as part of an assessment? | If there are significant changes recorded on Form R, trainee may require revalidation. Good question. When revalidation came in it was decided that trainees should complete their self-declaration once a year. This has formed the basis of the Form R Part B. As a happy coincidence trainees also need to be assessed once a year so it was deemed sensible to wrap both requirements into the one event so the Reval requirements were taken under the wing of the assessment event too. | Joanne Watson (Unlicensed) |
| 8 | What is an activity? | JW to ask SMLs about this. | Joanne Watson (Unlicensed) |
| 9 | Is generating ARCP pdf needed? If so, what for? | Some local offices still use hard copies of the ARCP Outcome form (note this is different to the Form R) and get the trainees and TPD/Panel chair to sign the forms. For example, the Royal College of Anaesthetists' requires local office admins to print and send to them the Outcome forms for each trainee assessed under their college. One for more research with the SMLs to see who else uses the hard copies. | Joanne Watson (Unlicensed) |
| 10 | Why do admins need to download Form R? If it is to send on, then can we cover this through direct send/submit by trainee? | There needs to be a way for admins to support the Form R completion process as a copy of the Form R Part B must be completed by the trainee. | Joanne Watson (Unlicensed), Alistair Pringle (Unlicensed), Graham O'Regan (Unlicensed), Reuben Noot (Deactivated) |
| 11 | Can the template for ARCP be made into a web form, or must it be the spreadsheet? Related to ARCP upload | A form can be used for individuals, but spreadsheet for bulk. | Joanne Watson (Unlicensed) |
| 12 | Where does the data come from to complete the ARCP form? | Data already existing on the database in the trainee record. | Joanne Watson (Unlicensed) |
| 13 | Should admin users be able to complete Form R Part A and/or part B as on trainees behalf? | Yes, in those local offices where the trainee does not access the database themselves the local office admins create the Form Rs on behalf of the trainee. The Form R Part A is only completed when the trainee commences in the training programme (only completed the once) so is out of scope for this component. The Form R Part B is completed annually at ARCP time. Trainees are emailed the Part B to complete and return prior to the ARCP itself. | Joanne Watson (Unlicensed) |
| 14 | Should users be able to view Form R Part A and/or B as part of Assessments or just the fact that those are available on the trainee records and when it was last updated prior to Assessments? Is it MVP? | MVP. Form Rs are linked to an assessment | Joanne Watson (Unlicensed) |
| 15 | What is the relationship between ARCP outcomes and NTN? | Mostly there is no link. The only time an ARCP outcome is linked to an NTN is when an Outcome 4 is awarded and the trainee is removed from training - the NTN is taken from the trainee at that time. The ARCP outcome 3 will change the trainee's CCT date though - and confirmation of the trainee's CCT date as being correct forms part of all ARCPs. | Joanne Watson (Unlicensed) |
| 16 | Data curretly recorded still valid?
| See Assessments - Field Validation | Joanne Watson (Unlicensed) |
Agreed Next Steps
- Review scenarios and write up in detail - partially complete
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