2022/3: Q1 | Review#4 (2022-06-07 to 2022-06-21)

Please ask questions, that’s what this Review is primarily for - your constructive interrogation of what we’re doing:

• out loud on the call - really, we’d appreciate you doing this!;

• write in the Team meeting chat; or

• fill in the post-Review survey after the call (for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Incident logs

TIS Self-Service (TSS)

New process for syncing a single trainee record to TSS

@Andy Dingley

The data synchronisation between TIS and TIS Self-Service has historically had an issue with incomplete trainee profile data affecting sign-up/usage of TSS. An example is missing data when the “Dr in Training” role was added to a trainee.
The solution was almost always to perform a full sync, which involves millions of pieces of data and an 8-12 hour process.

We now have a process in place to do this for individual trainee profiles, which is usually an “instant” process. The actual time varies based on system load, but within normal ranges we expect it to be complete within seconds/minutes rather than hours.

The new sync process is automatically triggered when a trainee’s profile is added to TSS, ensuring that any and all missing data (contact details, placements etc.) are correctly populated no matter the sequence of events prior to the profile creation.

Assign the trainee to the correct profile when they have multiple records using the same email address on TIS

@Doris.Wong

There were a number of trainees having the same email address being used on multiple TIS profile, that led to the error "Couldn't load your personal details" when the trainee log in to TIS Self-Service.

Open

Now a checking logic is added at the back after the trainees login to TIS Self-Service, to assign the correct profile to the user account.

Revalidation

Upgrade version of UI framework from 10 to 13.

@Steven Howard

This upgrade was necessary to fix vulnerabilities identified in the framework and associated packages.

Filtering Demo

@Cai Willis

Demonstration of filtering on pre-production site

Trainee Information System (TIS)

Clean existing email addresses which has leading or trailing whitespaces

@Yafang Deng

We released a new email address validation rule 2 months ago, which prevents further email addresses with illegal characters. But existing email addresses didn’t get fixed. So we inspected and fixed the email addresses which have leading and trailing whitespaces and breaking spaces.

This email data issue causes TSS synchronization “Invalid email“ error.

Email fixed: Prod - 108, NIMDTA - 4.

OKR #1: TBC - During May, we are concentrating on the team restructure. Towards the end of June we anticipate drafting out this Quarter’s OKRs for you.

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OKR #2: TBC.

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