2022/3: Q1 | Review#3 (2022-05-24 to 2022-06-07)

Please ask questions, that’s what this Review is primarily for - your constructive interrogation of what we’re doing:

• out loud on the call - really, we’d appreciate you doing this!;

• write in the Team meeting chat; or

• fill in the post-Review survey after the call (for questions that occur after the call is over, or if you don’t want to ask the question during the call for whatever reason, and for letting us know whether the Review meets your expectations, or whether you have some suggestions for improvement)

Incident logs

2022-06-01 Several TIS services not able to use TIS authorisation

TIS Self-Service (TSS)

TSS user feedback: Sort existing trainee work placements in chronological order to make them easier to view.

@Reuben Roberts

Wrap-up on work done in the first iteration, to apply the same ordering to the existing work placements.

Remove validation from ‘Supervisor name’ and ‘Supervisor email address’ in section 4 of the Covid Declaration

@Edward Barclay

live demo

--before--

Open

--after--

Open

TSS user feedback: When I enter a non-UK post code, display a warning message but still allow me to submit my Form R (Part A).

@john o

(Live demo)

Prevent duplicate trainee profiles

@Reuben Roberts

Some back-office work to prevent the creation of duplicate trainee profiles, if there are multiple records in TIS with the same email address. These were causing errors in Self-Service and preventing the trainee seeing their personal details.

TSS user feedback: Fix the bug so when I use a non-compatible/ old version of Safari browser (< v15), I get a warning message to either update to the latest Safari version or use another browser (e.g. Firefox, chrome, edge). This will stop me wasting time trying and failing to submit my Form R Part B.

(NOTE: The bug is caused by some earlier versions of Safari not formatting the date field used in TSS properly and so not allowing the Form R to be saved. A more permanent solution might be to use a more robust date picker.)

@john o

Fix (screenshot):

TSS user feedback: As a TSS user, I would like more help and guidance setting-up and using an Authenticator App as my second factor when logging in to TSS.

@john o

Before:

After:

Before:

After:

The link on the above screenshot goes to some new Authenticator app guidance on the TIS Support site https://tis-support.hee.nhs.uk/trainees/how-to-set-up-an-authenticator-app-on-your-phone/

Revalidation

[Filter Recommendations with ES] - Event Handling Job For Data Changes (e.g. save draft)

Data of recommendation come from different sources that make us difficult to do filtering and sorting on all columns. ES act as a storage to pre-process and store all data from different sources, so it can be used whenever we needed.

ES works still need to be done on ES rebuild job, event handling trigger, and retrieving data. This ticket is for updating the event handling job.

Event handling jobs are the events that update ES index after GMC overnight sync or triggered when the TIS/recommendation data is updated

Trainee Information System (TIS)

Run user profile service without a server

@Joseph (Pepe) Kelly / @Yafang Deng

A number of benefits inc. rolling updates that make sure the new version is available before removing the old one, greater resilience against “whole area” failures.

Reduced reliance on servers that are aging and approaching retirement.

Restrict versions of Transport Layer Security (TLS)

@Joseph (Pepe) Kelly / @John Simmons (Deactivated)

This makes it much harder for anyone to “snoop” on information sent between you and TIS.

No significant risk previously as modern browsers will prefer the better/newer versions. We’ve also made this change for Revalidation and TIS Self-Service.

OKR #1: TBC - During May, we are concentrating on the team restructure. Towards the end of June we anticipate drafting out this Quarter’s OKRs for you.

Key Result#1: .

Key Result#2: .

Key Result#3: .

Key Result#4: .

OKR #2: TBC.

Key Result#1: .

Key Result#2: .