9 February 2017
Introductory Briefing note & Discussion guide
Aims
- To introduce the TIS programme
- Understand current channels and processes for routine communication and exchange of information
- Elicit user needs for a new trainee portal
Outputs
Meeting attended by 9 trainees from different training years and specialties (see minutes attached below). Session was limited by time constraints - less than 30 minutes for discussion/workshop. AP & JW attended the rest of the meeting and picked up a number of issues where TIS/Trainee Portfolio might offer solutions (although was not the focus of the discussion at that point). These are listed below.
Issues/opportunities raised (not in connection with TIS/Trainee portal) |
|---|
| Equalities & Diversity coordinator - looking for a direct way of contacting trainees - current solutions include Schools' Twitter feeds |
| Travel and subsistence payments - this will be promoted by LET via email to all trainees |
| Online study leave applications - this is being looked at nationally according to LET. Paper form included opportunity to provide feedback on the course - useful feature should be maintained (Chair) |
| Policies and requirements on additional hours, study leave - hard to find. Can Host Trusts publish this on their websites? |
| GMC Trainee Survey - not mandatory but 'Non-respondent' lists sent to Trusts chase up. Comments on patient safety & bullying fed back to trusts who have to follow up |
| Trainee data - need to collate when get link to survey e.g. level of training (on 'census date'?) |
| Project to demonstrate positive contribution Schools are making to training - Louise Southern. GMC review is making local teams justify their value. No longer have positive comments box on GMC survey - only field for issues ("now can only whinge"). Need to document/demonstrate value of training support |
| "Deanery" encouraging use of social media - careful but supportive |
| TPDs managing rotations - about tackling to trainees and finding out what is most appropriate for them - not just a secretary sitting in a room and putting people in boxes |
| Colleague communications - way of trainee reps communicating with their colleagues and feeling they have the support to do so. Don't currently do it very well cross-specialty - e.g. would like a way of contacting all LTFT trainees across all specialties |
| Communication to reps - some use WhatsApp etc. Lots of schools have Facebook pages (for 'private' comms) |
| Hard to know who to contact about what - would be useful to publish list of SPCs - should have a "meet the team" section on websites |
Exercise
Trainees and HEE/LET in attendance were asked to identify key areas of communications, integration, process etc with HEE that they would like to:
- "Stick' - things that are working well and that they don't want to lose
- "Fix" - things that don't work so well and could be changed through TIS
During the session we identified a third category of things to be aware of.
This was a post-it note exercise - outputs below (NB- yellow post-its from trainees, purpose from others at the meeting - LET, Chair & Programme Support)
Stick | Fix | Other | Who |
|---|---|---|---|
| Don't change the ePortfolio again | NE-T | ||
| Single sign in - fingerprint ID so don't have to remember passwords! (This is device dependent!) | NE-LET | ||
| NE-HST/GP |
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