Q1 | Admin Team Review #3 (2025-05-21 to 2025-06-03)
Cai Willis
Welcome
This is the Admin Team fortnightly Review
Purpose
> Presenting to our stakeholders work done in the last two weeks in order to inform and get your thoughts, input and to answer any questions we have.
> Updates or overview of other work in progress which may have wider interest and involvement.
> Highlight any interruptions / live defects.
> Feedback at Review particularly in terms of suggestions as to what to focus on next
The Admin Team
Note → We are covering the work of two teams, so are significantly under-staffed - in all, we have 16 vacancies in these two teams.
We are looking forward to a user researcher joining the team in mid June.
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Name | Rob Pink covering vacancy | Ade Olaiya | Vacant | Vacant | Ade Adekoya | Vacant | Joseph “Pepe” Kelly | Stephen Howard | Yafang Deng | Jayanta Saha | Cai Willis | Vacant | Tobi Olufuwa |
Role | Senior Product Manager | Product Manager | Delivery Manager | User Researcher | Business Analyst | Data Analyst | Lead Developer | Front End Developer | Full Stack Developer | Full Stack Developer | Developer | Junior Developer | DevOps Engineer |
Focus for this iteration
Data Management
Revalidation (& Lining up work)
Conversation in the last review / recent conversations
ESR: Why 40+ records were exported against a PEN post
Specific and other work in hand
Ideas log --- TIS Ideas and Innovation Log.xlsx
Live issues
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Team demo work completed during this iteration (last two weeks)
Description | Team Representative | Demo - from Prod URL where feasible | Comments/Feedback |
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Admin Roadmap
“In focus”
Post funding - deliver a redeveloped approach and support implementation and national consistency.
Keycloak to Cognito migration - completed, but we need to clear out remaining work.
LTFT - developments to support trainee adoption. Wider issue around how TIS supports delivers cross-team / product change and this covers all types of users
Data projects - Oriel to TIS and improving data exchange processes with Royal Colleges.
“Next”
Revalidation improvements - to refine Connects and improve use and usability.
User management improvements - to reduce risk and improve user experience and how we manage users.
”Need to deal with focus”
ESR - renewal of focus and consequential improvements
Process alignment - coordinated restart that will lead to a process of change and development / improvement
Northern Ireland - some outstanding issues
Support for users - review how we support users
“Further out”
Archiving - we are non-compliant with data retention, so there are live corporate risks
Data auditing - to improve transparency and mitigate against IG risks e.g. of accidental/purposeful changes to data
Placement management - improve how we manage placements across the user journey
Future focus / iteration plans
Move focus to revalidation
Cognito continuation
LTFT in support of the Trainee team - pilot started
Feedback
New single question survey ----- https://forms.office.com/e/4D1NMecd9M
Slack: https://hee-nhs-tis.slack.com/
Jira issues: https://hee-tis.atlassian.net/issues/?filter=14213