This is the Admin Team fortnightly Review

Purpose

> Presenting to our stakeholders work done in the last two weeks in order to inform and get your thoughts, input and to answer any questions we have.
> Updates or overview of other work in progress which may have wider interest and involvement.
> Highlight any interruptions / live defects.
> Feedback at Review particularly in terms of suggestions as to what to focus on next

Note → We are covering the work of two teams, so are significantly under-staffed - in all, we have 16 vacancies in these two teams.

• Post funding

• Cognito wash-up

• LTFT with Trainee team

• Issue raised with ethnic data mismatch. We have written up an investigation ticket that we will address when James is back from leave.

• Question over new post fields and person TIS ID which we will look at when James back from leave, but will require some research.

Second meeting with Finance around post funding. A third meeting is required. However, we now have a clearer understanding of the data required, subject to further approvals. It will be a simpler set of data attributes.

• For example - 7 Post funding Types, as opposed to 12 originally drawn up, and the number of Sub-types has been significantly reduced.

• Current process is to get the simpler lists circulated for information and comment, while work with Finance is completed.

• Also been ongoing data cleansing coordiated by James.

Ideas log --- TIS Ideas and Innovation Log.xlsx

“In focus”

Post funding - deliver a redeveloped approach and support implementation and national consistency.
Keycloak to Cognito migration - completed, but we need to clear out remaining work.
LTFT - developments to support trainee adoption. Wider issue around how TIS supports delivers cross-team / product change and this covers all types of users
Data projects - Oriel to TIS and improving data exchange processes with Royal Colleges.

“Next”

Revalidation improvements - to refine Connects and improve use and usability.
User management improvements - to reduce risk and improve user experience and how we manage users.

”Need to deal with focus”

ESR - renewal of focus and consequential improvements
Process alignment - coordinated restart that will lead to a process of change and development / improvement
Northern Ireland - some outstanding issues
Support for users - review how we support users

“Further out”

Archiving - we are non-compliant with data retention, so there are live corporate risks
Data auditing - to improve transparency and mitigate against IG risks e.g. of accidental/purposeful changes to data
Placement management - improve how we manage placements across the user journey

Post funding

LTFT in support of the Trainee team

• New single question survey ----- Microsoft Forms