This is the Admin Team fortnightly Review

Purpose

> Presenting to our stakeholders work done in the last two weeks in order to inform and get your thoughts, input and to answer any questions we have.
> Updates or overview of other work in progress which may have wider interest and involvement.
> Highlight any interruptions / live defects.
> Feedback at Review particularly in terms of suggestions as to what to focus on next

Note → We are covering the work of two teams, so are significantly under-staffed - in all, we have 16 vacancies in these two teams.

• Post funding

• Cognito wash-up

• LTFT with Trainee team

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Post funding - looking towards a PGDME meeting to clarify some points now that meetings with finance have concluded. The tentative plan is to start a formal alignment process in May, if we can resolve the SOP in April.

Looking to reviewing the Revalidation Connections work as the post funding developments are run out. This will mean revalidation liaison will re-start.

Ideas log --- TIS Ideas and Innovation Log.xlsx

“In focus”

Post funding - deliver a redeveloped approach and support implementation and national consistency.
Keycloak to Cognito migration - completed, but we need to clear out remaining work.
LTFT - developments to support trainee adoption. Wider issue around how TIS supports delivers cross-team / product change and this covers all types of users
Data projects - Oriel to TIS and improving data exchange processes with Royal Colleges.

“Next”

Revalidation improvements - to refine Connects and improve use and usability.
User management improvements - to reduce risk and improve user experience and how we manage users.

”Need to deal with focus”

ESR - renewal of focus and consequential improvements
Process alignment - coordinated restart that will lead to a process of change and development / improvement
Northern Ireland - some outstanding issues
Support for users - review how we support users

“Further out”

Archiving - we are non-compliant with data retention, so there are live corporate risks
Data auditing - to improve transparency and mitigate against IG risks e.g. of accidental/purposeful changes to data
Placement management - improve how we manage placements across the user journey

Post funding

Cognito continuation

LTFT in support of the Trainee team

• New single question survey ----- Microsoft Forms