Admin Team Planning 2024
- catherine.odukale (Unlicensed)
- Rob Pink
- Jayanta Saha
What is the purpose of planning?
Identify goal(s) and what needs to be done and ID specific stories against the goal(s)
Planning tickets to bring into Ready for Dev to work on (most of which to complete) in next iteration.
Ditto above, plus check the capacity of the team in the next two weeks (availability etc)
Resolve prioritisation / sequencing
Assessing work in progress on the board against refreshed goals
Planning is not a refinement session - this is what the Refinement session
TA-JiraDash: Issue summary report - JIRA (atlassian.net)
Dec 4, 2024
FOCUS
Post Funding - no development - need to take stock and plan implementation
Keycloak to Cognito - primary focus towards implementation on 11 Dec (target) and post wash-up
Revalidation research - should run an ideation session this iteration (carried over from last)
Address curriculum bulk upload - raised at review and after inquiry this is the time to do it in the prep new trainees et al.
Team availability (e.g., Leave & Events)
Tobi - 22nd - 10th Dec.
WT&E Awayday 10 Dec
_________________________________________________________________________
Work lined up for the iteration | ||
|---|---|---|
1 | Post funding https://hee-tis.atlassian.net/browse/TIS21-3273 | |
2 | Keycloak-Cognito https://hee-tis.atlassian.net/browse/TIS21-1931 | https://hee-tis.atlassian.net/browse/TIS21-5887 BLOCKED https://hee-tis.atlassian.net/browse/TIS21-6616 https://hee-tis.atlassian.net/browse/TIS21-6687 BLOCKED https://hee-tis.atlassian.net/browse/TIS21-6750 https://hee-tis.atlassian.net/browse/TIS21-6740 https://hee-tis.atlassian.net/browse/TIS21-6739 https://hee-tis.atlassian.net/browse/TIS21-6749 https://hee-tis.atlassian.net/browse/TIS21-6747
Possible plan - taken from Slack 15 Nov
We will also need to notify users on the upcoming changes on Stage (maybe banner on the app)3. Stage switchover
|
| Data general https://hee-tis.atlassian.net/browse/TIS21-1135 | |
| Data bulk upload https://hee-tis.atlassian.net/browse/TIS21-1137 | |
6 | Revalidation performance | |
8 | Other work to note | Search https://hee-tis.atlassian.net/browse/TIS21-6328 flagged Jenkins – https://hee-tis.atlassian.net/browse/TIS21-6448 |
9 | Bugs and live issues | |
10 | Retro | |
12 | TSS dependencies |
|
13 | Roadmap review |
|
________________________________________________
Nov 20, 2024
FOCUS
Post Funding - no development - need to take stock and plan implementation
Keycloak to Cognito - primary focus towards implementation
Revalidation research - should run a ideation session this iteration
Address curriculum bulk upload - raised at review and after inquiry this is the time to do it in the prep new trainees et al.
Team availability (e.g., Leave & Events)
James off this week
Tobi - 22nd - 10th Dec.
__________________________________________________________________________
Work lined up for the iteration | ||
|---|---|---|
1 | Post funding https://hee-tis.atlassian.net/browse/TIS21-3273 | |
2 | Keycloak-Cognito https://hee-tis.atlassian.net/browse/TIS21-1931 | https://hee-tis.atlassian.net/browse/TIS21-5887 BLOCKED https://hee-tis.atlassian.net/browse/TIS21-6616 https://hee-tis.atlassian.net/browse/TIS21-6687 https://hee-tis.atlassian.net/browse/TIS21-6457 Possible plan - taken from Slack 15 Nov
We will also need to notify users on the upcoming changes on Stage (maybe banner on the app)3. Stage switchover
|
| Data general https://hee-tis.atlassian.net/browse/TIS21-1135 | |
| Data bulk upload https://hee-tis.atlassian.net/browse/TIS21-1137 | |
6 | Revalidation performance | |
8 | Other work to note | Search https://hee-tis.atlassian.net/browse/TIS21-6328 flagged |
9 | Bugs and live issues | |
10 | Retro | |
12 | TSS dependencies | |
13 | Roadmap review |
|
________________________________________________
Oct 23, 2024
Team availability (e.g., Leave & Events)
Yafang - off two weeks (back 4th Nov)
Tobi off 25 Oct
Pepe at conference 24/25 Oct
James off Nov 1 to 18 Nov
Rob may take a day off
__________________________________________________________________________
Work lined up for the iteration | ||
|---|---|---|
1 | Post funding https://hee-tis.atlassian.net/browse/TIS21-3273 | https://hee-tis.atlassian.net/browse/TIS21-4804 then next… https://hee-tis.atlassian.net/browse/TIS21-161 ****
Re-write / review 2687 |
2 | Keycloak-Cognito https://hee-tis.atlassian.net/browse/TIS21-1931 | https://hee-tis.atlassian.net/browse/TIS21-5887 BLOCKED https://hee-tis.atlassian.net/browse/TIS21-6616 https://hee-tis.atlassian.net/browse/TIS21-6457 (early socialisation and input) Quote from Slack ----- The epic doesn't allow me to order, but my thinking for the following work is:
|
| Data general https://hee-tis.atlassian.net/browse/TIS21-1135 |
|
4 | Local office and DB https://hee-tis.atlassian.net/browse/TIS21-6331 | https://hee-tis.atlassian.net/browse/TIS21-6458 small ticket to tidy up |
6 | Revalidation performance | |
8 | Other work to note | Search https://hee-tis.atlassian.net/browse/TIS21-6328 Tidy up LO changes - https://hee-tis.atlassian.net/browse/TIS21-6458 end of Oct changes for local teams. |
9 | Bugs and live issues | https://hee-tis.atlassian.net/browse/TIS21-6436 |
10 |
| |
12 | TSS dependencies | |
13 | Roadmap review |
|
________________________________________________
Oct 9, 2024
Team availability (e.g., Leave & Events)
Cai 18-21 (Fri Mon) annual leave
Yafang 21st for two weeks annual leave
__________________________________________________________________________
Work lined up for the iteration | ||
|---|---|---|
1 | Post funding https://hee-tis.atlassian.net/browse/TIS21-3273 | https://hee-tis.atlassian.net/browse/TIS21-4804 then next… https://hee-tis.atlassian.net/browse/TIS21-161 **** https://hee-tis.atlassian.net/browse/TIS21-5813 Re-write / review 2687 |
2 | Keycloak-Cognito https://hee-tis.atlassian.net/browse/TIS21-1931 | https://hee-tis.atlassian.net/browse/TIS21-5887 then next… https://hee-tis.atlassian.net/browse/TIS21-6457 (early socialisation and input) Quote from Slack ----- The epic doesn't allow me to order, but my thinking for the following work is:
|
3 | Jenkins security vulnerabilities |
|
| Data general https://hee-tis.atlassian.net/browse/TIS21-1135 |
|
4 | Local office and DB https://hee-tis.atlassian.net/browse/TIS21-6331 | https://hee-tis.atlassian.net/browse/TIS21-6458 small ticket to tidy up |
6 | Revalidation performance | |
8 | Other work to note | Search https://hee-tis.atlassian.net/browse/TIS21-6328 Tidy up LO changes - https://hee-tis.atlassian.net/browse/TIS21-6458 end of Oct changes for local teams. |
9 | Bugs and live issues | |
10 |
| |
12 | TSS dependencies | |
13 | Roadmap review |
|
________________________________________________
Sep 25, 2024
Team availability (e.g., Leave & Events)
__________________________________________________________________________
Work lined up for the iteration | ||
|---|---|---|
1 | Post funding https://hee-tis.atlassian.net/browse/TIS21-3273 | https://hee-tis.atlassian.net/browse/TIS21-4804 then next… https://hee-tis.atlassian.net/browse/TIS21-161 https://hee-tis.atlassian.net/browse/TIS21-5813 Re-write / review 2687 |
2 | Keycloak-Cognito https://hee-tis.atlassian.net/browse/TIS21-1931 | https://hee-tis.atlassian.net/browse/TIS21-5887 then next… 6081 and 6453 bring in https://hee-tis.atlassian.net/browse/TIS21-6457 (early socialisation and input) Quoye from Slack ----- The epic doesn't allow me to order, but my thinking for the following work is:
|
3 | Jenkins security vulnerabilities | |
| Data general https://hee-tis.atlassian.net/browse/TIS21-1135 | |
4 | Local office and DB https://hee-tis.atlassian.net/browse/TIS21-6331 |
|
6 | Revalidation research https://hee-tis.atlassian.net/browse/TIS21-4634 | https://hee-tis.atlassian.net/browse/TIS21-6288 ongoing through iteration |
8 | Other work to note | Search https://hee-tis.atlassian.net/browse/TIS21-6328 Reval performance https://hee-tis.atlassian.net/browse/TIS21-4961 Tidy up LO changes - https://hee-tis.atlassian.net/browse/TIS21-6458 end of Oct changes for local teams. Reval improve user experience https://hee-tis.atlassian.net/browse/TIS21-6275 |
9 | Bugs and live issues | |
10 | ||
12 | TSS dependencies | |
13 | Roadmap review | |
________________________________________________
Sep 11, 2024
Team availability (e.g., Leave & Events)
Jay off until Mon 23 Sept
__________________________________________________________________________
Aug 28, 2024
Team availability (e.g., Leave & Events):
Rob - 29-30 August leave
Cai - 2-6 Sept leave
Jay 9-10 Sept
Steve 28 Aug
__________________________________________________________________________
Work lined up for the iteration | ||
|---|---|---|
1 | Post funding https://hee-tis.atlassian.net/browse/TIS21-3273 | https://hee-tis.atlassian.net/browse/TIS21-161 https://hee-tis.atlassian.net/browse/TIS21-5813 Need to refine 161 urgently - are we in a position to do so? |
2 | Keycloak-Cognito https://hee-tis.atlassian.net/browse/TIS21-1931 | https://hee-tis.atlassian.net/browse/TIS21-5887 then what next? |
3 | Local office and DB https://hee-tis.atlassian.net/browse/TIS21-6331 | https://hee-tis.atlassian.net/browse/TIS21-6260 Look at search James may look at 6294 6293 6284 6283 |
4 | ||
5 | Revalidation research https://hee-tis.atlassian.net/browse/TIS21-4634 | https://hee-tis.atlassian.net/browse/TIS21-6288 ongoing through iteration |
6 |
| Review epic |
7 | Other work to note | Search https://hee-tis.atlassian.net/browse/TIS21-6328 User management research https://hee-tis.atlassian.net/browse/TIS21-6213 Reval peformance https://hee-tis.atlassian.net/browse/TIS21-4961 |
8 | Bugs and live issues | |
9 | Retro | 6374 |
11 | Nothing this iteration | |
12 |
|
|
13 | Roadmap review | |
Aug 14, 2024
Team availability (e.g., Leave & Events):
Jay - 19-23 Aug
Cai - 20 Aug
Steve back 19 Aug
Back Holiday 26 Aug
__________________________________________________________________________
Work lined up for the iteration | ||
|---|---|---|
1 | Post funding https://hee-tis.atlassian.net/browse/TIS21-3273 | https://hee-tis.atlassian.net/browse/TIS21-161 https://hee-tis.atlassian.net/browse/TIS21-5813 Need to refine 161 urgently |
2 | Keycloak-Cognito https://hee-tis.atlassian.net/browse/TIS21-1931 | then
|
3 | Local office and DB | James may look at 6294 6293 6284 6283 |
4 |
|
|
5 | Revalidation research | ongoing through iteration |
6 | User management research |
|
7 |
|
|
8 | Bugs and live issues | ****Blocked**** |
9 | Retro | Nothing this iteration |
11 |
| Nothing this iteration |
12 |
|
|
13 | Roadmap review | |
Jul 30, 2024
Team availability (e.g., Leave & Events):
Sarah → on leave to 6 August (back next Wednesday)
Rob → leave Friday 2 August 5 to 7 August (back next Thursday)
Pepe → 6th -13th off
James - 6th -13th off
Tobi - 5th Aug off
__________________________________________________________________________
Work lined up for the iteration | ||
|---|---|---|
1 | Post funding | should be resolved iteration
Need to confirm follow-on ticket(s) currently in refinement. |
2 | Keycloak-Cognito | underway then
|
3 | Local office and DB | OK will be done next one James may look at |
4 |
|
|
5 | Revalidation research | ongoing through iteration |
6 | User management research | ? |
7 |
|
|
8 | Bugs and live issues | may not be completed in iteration |
9 | Retro | Nothing this iteration |
10 | ESR Support |
|
11 |
| Nothing this iteration |
12 |
|
|
13 | Roadmap review | |
Jul 17, 2024
Goal(s) for the next Iteration:
Statement:
Team availability (e.g., Leave & Events):
Sarah leave 19th - 7 August.
Cai half day Mon 22nd.
Rob may take some
Yafang and James - recruit disruption (next Wed/Thurs)
Work lined up for the iteration | ||
|---|---|---|
|
|
|
1 | ESR Support | ongoing
NINO in NE - what work should be done in this area? |
2 | Post Funding |
|
3 | Cognito Migration | Deployment plan informs order of work. Poss some tickets to be ID’ed, refined and poss brought in. 5887 |
4 | Research - user management | not brought in |
5
| Local office name change |
> comms bring in via refinement |
|
|
|
| Bonus | Bulk update ---- |
3 | Cross team | --- |
4 | Tech - improvement | From last iteration and continue into new iteration:
|
6 | ESR |
|
17 | Data | From last iteration and continue into new iteration: |
11 | Retro actions |
|
|
|
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12 | Roadmap review | |
Jul 3, 2024
Goal(s) for the next Iteration:
Statement:
Team availability (e.g., Leave & Events):
Rob off on leave Friday 5 July
Tobi - 15-17 July
Cai one day possible
Ade 11-12 July
Work lined up for the iteration | ||
|---|---|---|
|
|
|
1 | ESR Support | ongoing
NINO in NE |
2 | Post Funding | nearly closed
Others in refinement can be brought in |
3 | Cognito Migration | 6223 |
4 | Research - user management | (ongoing) Sarah |
5
| Local office name change |
|
|
|
|
| Bonus | Bulk update ---- |
3 | Cross team | --- - Naz review |
4 | Tech - improvement | From last iteration and continue into new iteration: n - await brought into iteration by Andy Dingley with Devops input. --nongoing |
6 | ESR | - Tobi looking at ops related Confident being done in iteration. Related to live defect. |
17 | Data | From last iteration and continue into new iteration: |
11 | Retro actions | |
|
|
|
12 | Roadmap review | |
Jun 19, 2024
Goal(s) for the next Iteration:
Statement:
Team availability (e.g., Leave & Events):
Pepe A/L 19-25th of June
Cai A/L 26th-28th
Non-Kanban work (this iteration):
Support work - wash up around the ESR issues for PEN | LDN | KSS. Seek call with ESR Support to discuss. : Meeting to try understand the cause of what happened.
Handover from Catherine and Ade B.? meeting to be arranged for early next week.
LTFT meeting in London for those able to attend.
GMC Training environment off line Wednesday 19 – Friday 21 June > impact? No impact
Work lined up for the iteration |
|---|
Work lined up for the iteration | ||
|---|---|---|
0 | Live Defect | Cai to arrange call if need be to support with documentation. |
| Support |
|
1 | Post Funding | Ongoing peer review/code review
|
2 | Cognito Migration | yafang to create a ticket for deployment plan as currently we can’t deploy as for when ready. So to reduce interruption we need a deployment plan. for AdHoc refinement this afternoon. |
3 | Revalidation: UR | Touch base with Ade B |
4 | Other Tech improvement | From last iteration and continue into new iteration: brought into iteration by Andy Dingley with Devops input |
6 | ESR | ongoing would require Devops input |
17 | Data work | From last iteration and continue into new iteration:
|
11 | Retro actions |
|
| BAs and UR work
LTFT Alpha | UR: Ade B -joint work with trainee team. Ongoing Ongoing
Ade Babalola: LTFT Discovery Plan.xls
|
12 | Roadmap review | TIS Admin product roadmap.pptx
|
Jun 5, 2024
Goal(s) for the next Iteration:
Statement:
Team availability (e.g., Leave & Events):
Yafang A/L : 28th-7th of June
Rob : probably Friday 14th June
Jay will be taking a day but TBC
Non-Kanban work (this iteration): *** noting we should be articulating UR in tickets, so will be Kanban ***
User research for user management to be advanced-? possible workshop with the team but TBC by Sarah
User research for revalidation to be progressed in lead up a meeting with the revalidation leads- Ade B circulated email to team in preparation for the next leads meeting. Next leads meeting is the 13th
Still with a proposed LTFT face-to-face meeting 20th June. Catherine to send out Agenda on One-Tis Channel.
ESR (see below)
These are the issues re ESR:
Current problem #1 - The current TIS->ESR problem raised on Friday - this is an incident outside our system but we are supporting the process having said that we have also identified areas we could have acted quicker as a result opportunity for lesson learned therefore there is a need to record actions and event leading to the incident for the purpose of code of practice? confluence page?- Ticket will be created by Pepe with sub tasks to reflects Trusts that required support. Data being sent to Trusts in London, KSS and Peninsular
Current problem #2 - The current ESR->TIS problem (address data) which Anita has clocked around support - this has apparently been going on for a year-
User support - The lack of formalised user support around ESR is an issue - need to understand what users expect in this space
Reporting - A question whether we can produce reports that are more informative - including whether data is flowing ticket around this (6135), but also would like to do some UR to understand other needs or improvements
Understanding ESR - A wider issue over data flows between TIS Admin, TSS and ESR. A simplified view to help people understand the data flows, what data flows, and when.
Review state of ESR - Re-focus on the state of ESR - not sure of the work burden on this.
Kanban
Implementing
3162 - Github M/S (Andy D)
5812 - <Post Funding> Sync job fundingStatus H/M
5752 - <TIS DB to a managed service>DW to cloud native M/S
4648 - TSS investigation M/S for information and feedback?
6108 - UM research plan
For development
161 - <Post Funding> Reconcile posts with positions H/M
6080 - <Keycloak-Cognito> Create existing users H/M
4747 - RabbitMQ
6070 - Trial run
Unknown ESR tickets
Work lined up for the iteration | ||
|---|---|---|
0 | Live Defect |
Cai need to close up a support call then move to done. |
| Support |
|
1 | Post Funding | Aim to complete in this iteration but aware this may be compromised by the ESR work going on
|
2 | Cognito Migration | for AdHoc refinement this afternoon. 5887 was collectively agreed to |
3 | Revalidation: UR | Touch base with Ade B |
4 | Other Tech improvement | From last iteration and continue into new iteration: brought into iteration by Andy Dingley. This is a cross team work. |
|
|
|
4 | Programme Membership | In flight
|
5 | TIS assessment |
|
6 | ESR |
ongoing |
17 | Data work | From last iteration and continue into new iteration:
|
11 | Retro actions | team to visit page and leave comments then ready to be moved to ‘done’
|
| BAs and UR work
LTFT Alpha | UR: Ade B -joint work with trainee team. Catherine to touch base with Ade B. UR revalidation: Sarah: User management research -
Ade Babalola: LTFT Discovery Plan.xls
|
12 | Roadmap review | TIS Admin product roadmap.pptx
|
May 22, 2024
Goal(s) for the next Iteration:
Statement:
Team availability (e.g., Leave & Events):
May Bank Holiday 27th
Yafang A/L : 28th-10th of June
Rob Tues 28th and/or 29th Wednesday off
Non-Kanban work (this iteration):
User management team meeting.
Meeting the Oriel team tomorrow to go through outstanding developments from Hicom. It won't affect the board but will hopefully give clarity on timescales for the ticket blocked in the backlog
Work lined up for the iteration |
|---|
Work lined up for the iteration | ||
|---|---|---|
0 | Live Defect |
|
| Support |
|
1 | Post Funding |
Collaborative work between Jay and Yafang but we are mindful that Yafang will be away for the rest of the iteration. Therefore team to step in and support when necessary.
|
2 | Cognito Migration | for AdHoc refinement this afternoon. 5887 was collectively agreed to |
3 | Revalidation: UR | Touch base with Ade B |
4 | Other Tech improvement | From last iteration and continue into new iteration:
|
|
|
|
4 | Programme Membership | In flight
|
5 | TIS assessment |
|
6 | ESR |
ongoing |
17 | Data work | From last iteration and continue into new iteration:
|
11 | Retro actions |
|
| BAs and UR work
LTFT Alpha |
Cross-team effort, involving Ade B and Ade A .: Naz to guide through the approach we’re taking with Alpha: ? define MVP for both Trainee and Admin
Sarah: User management research to be ticket up for visibility
Ade Babalola: LTFT Discovery Plan.xls
|
12 | Roadmap review | TIS Admin product roadmap.pptx
|
Slack: https://hee-nhs-tis.slack.com/
Jira issues: https://hee-tis.atlassian.net/issues/?filter=14213