TIS Self Service - New Starter Process

Subject

Less Than Full Time

Content

This notification pertains to the following programme Acute Internal Medicine starting on 08 August 2024.

If you already know the programme that you have been allocated to and wish to apply to work LTFT (Less than Full Time), then please submit your application as soon as possible to ensure that there is no delay in notifying your employer.

If you are currently awaiting final allocation, then we advise that you submit your application as soon as your programme is confirmed. Please click on the following link for details on application process. https://www.westmidlandsdeanery.nhs.uk/support/trainees/less-than-full-time-training

Subject

Deferral

Content

This notification pertains to the following programme Acute Internal Medicine starting on 08 August 2024.

As per the Gold_Guide, doctors in training that wish to defer the start date of their specialty training programme can normally only do so on statutory grounds i.e., personal ill health or maternity/paternity/adoption leave.

Doctors in training wishing to defer must apply. Please follow your local office process. Please click on the following link for details on the Deferral process. https://www.westmidlandsdeanery.nhs.uk/support/trainees/new-starter-information

Subject

ePortfolio

Content

This notification pertains to the following programme Paediatrics starting on 03 September 2024.

Please remember to register with your Royal College or Faculty as appropriate, and they will set up your e-portfolio account. See contact information.

Subject

Indemnity Insurance for Speciality

Content

This notification pertains to the following programme Acute Internal Medicine starting on 08 August 2024.

Please note that although indemnity cover is provided to postgraduate doctors by your host Trust this does not cover any work outside your agreed training programme. For any work undertaken outside your training programme you must ensure that you purchase additional cover.

Subject

Sponsorship

Content

This notification pertains to the following programme Acute Internal Medicine starting on 08 August 2024.

If you require a Certificate of Sponsorship in order to apply for a Skilled Worker visa for this rotation, please follow this link to overseas sponsorship contact details for details on the application process. Should you have any questions that are not answered on this website, please click on the following link for information on Sponsorship. Overseas applicants | Workforce, training and education | NHS England

Dear Doctor,

Congratulations on your appointment to the Paediatrics Programme in your local office.

Please take some time to read this email in its entirety. It contains vital information to help you start the onboarding process for your training programme, and there are some actions that you will need to do straight away.

Please note:

• We are in the process of ensuring your Training Programme Director(s) (TPDs) have your details.

• Also, please be aware NHS England is not your employer. We act on behalf of your Postgraduate Dean and manage your training programme for the duration of your training.

Timeline

Over the next couple of months, you will receive a series of automated messages from NHS England via TSS (TIS Self-Service) and email communications from colleagues within your local office with some vital pieces of information.

Placement Confirmation

At 12 weeks prior to your commencement in post, you will receive a placement notification from us. Please note this does not constitute an offer of employment but is a confirmation of the placement you will be due to undertake and mirrors the information that has been provided to your employing organisation.

At this point, your employing organisation will follow the NHS Employment Check Standards.

National Training Number (NTN)

Subject to you completing all actions on TIS Self-Service, on the first day of your programme (01 August 2024), you will receive your National Training Number (NTN). It is also vitally important you connect to your Postgraduate Dean for Revalidation and ensure you are connected to the correct Deanery as your Designated Body on GMC Online. Please do not do this before 01 August 2024. It is essential you do not connect to your trust or employing body. The notice containing your NTN will explain how to do this.

Pre-employment checks and processes

Both NHS England and your employing organisation understand that you will be busy in this transition period to the start of your upcoming training programme, but we wish to emphasise the importance of engaging with all organisations with the onboarding process.

Your employing organisation will be contacting you about pre-employment checks from 12 weeks prior to starting. It is essential you avoid delaying these processes so as not to cause any disruption to your employment or training programme. The Medical Staffing teams will be processing a large number of new starters to their organisation and so any delay may impact their ability to add you to their employment systems, such as payroll.

Please ensure you contact your employing organisation if you have not heard anything by 8 weeks prior to your start date. Your employing organisation's details will be contained in the placement confirmation email that you will receive 12 weeks before starting.

This timescale is in line with the Code of Practice agreed in conjunction with the BMA and NHS Employers.

Their pre-employment checks will include:

• Your right to work

• If you have a criminal record

• Employment history and references

• Professional Registration and qualifications

• Fitness to work

Actions

Accessing TIS Self-Service (TSS)

• TIS Self-Service (TSS) gives you access to your training information. You will need to use TSS to submit essential forms, sign training agreements and complete actions that are presented on the Action Summary.

• If your email address is likely to change, or you need support signing up on TIS Self-Service, then contact us via or see our FAQ for details.

• Once you access TIS Self-Service, you will be presented with a set of actions and notifications to read relating to your training programme. Please complete the actions and read the notification as requested.

For more information regarding the onboarding process please visit our website: .

We are currently piloting the onboarding of doctors to this new service. You may come across a series of questions about this within the TIS Self-Service app. We appreciate your feedback to help us improve the process and make it easier for you to access the necessary information.

We look forward to welcoming you to your local office.

Kind Regards,

Your local office (Please note Health Education England is now part of NHS England. Our systems will be updated in due course.)

Workforce, Training and Education

NHS England

This email is intended only for use by the named addressee. It may contain confidential and/or privileged information. If you are not the intended recipient, you should contact us immediately and should not disclose, use, or rely on this email. We do not accept any liability arising from a third-party taking action, or refraining from taking action, on the basis of information contained in this email. Thank you.

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Subject

Placement Information

Content

For your placement starting 08 August 2024 at Undefined (UND) in Clinical pharmacology and therapeutics, please see the below information.

The placement information reflects what we have recorded on our Training Information System (TIS) as your next placement. Please be aware that when your Grade, Whole Time Equivalent (WTE) or Post Number changes, on TIS, a new placement will be created reflecting these changes.

If there are any errors in the placement data, please contact your NHS England local office. Please note your salary may be impacted if this information is incorrect.

Further details on the specialist area of your placement will be confirmed by your employing organisation. This is because we are only able to confirm details that relate specifically to your college recognised curriculum. For example, if you have given your Training Programme Director a preference of a job in a specific location or department, we will not record this level of detail on TIS.

Subject

Placement Useful Information

Content

For your placement starting 08 August 2024 at Undefined (UND) in Clinical pharmacology and therapeutics, please see the below information.

Further information on the management of specific issues can be found by contacting your NHS England local office. For example:

• Taking time out of programme (OOP)

• Working less than full time (LTFT)

• Supported Return to Training (SuppoRTT)

• Concerns or complaints

• Specialty specific guidance

Please refer to the National guidelines found below:

• Gold guide to Specialty Training.

Subject

Placement Confirmation Does Not Constitute An Offer Of Employment

Content

For your placement starting 08 August 2024 at Undefined (UND) in Clinical pharmacology and therapeutics, please see the below information.

Your employment contract, pay details and rota will all be issued by your employer. Please note that NHS England is not your employer and cannot advise on HR related matters. Further information about your employment terms and conditions can be found on the NHS Employers' website.

Training placements may be subject to change due to educational needs and service requirements.

Your offer of appointment is subject to satisfactory pre‐employment checks. It is essential that Occupational Health screening, Disclosure and Barring Service (DBS) and other pre-employment checks take place prior to your arrival.

Even if you are in an NHS trust currently, if you are moving employer, you will still need to complete your pre-employment checks before you move to your next placement. Failure to complete pre-employment checks in a timely manner can cause delays to your pay, training, I.T and facilities access which will impact your training experience.

Your Trust will follow the NHS Employment Check Standards.

Their checks will include:

• Your right to work

• If you have a criminal record

• Employment history and references

• Professional Registration and qualifications

• Fitness to work

The notification to trusts and doctors in training at 12 weeks is in line with the code of practice (CoP) agreed in conjunction with the BMA and NHS Employers. In some cases, such as when there is delayed allocation to a post due to unexpected circumstances, the trust will work to a shortened timeline.

Under the CoP agreement, you are responsible for providing information when requested, keeping your employer fully informed of any changes to your contact details and start date. Failure to do so may impact on your pay or terms and conditions and your ability to take up your training post. Please note changes to placements now finalised will only be agreed in very exceptional circumstances.

If your Trust has not been in touch with you by eight weeks prior to your start date, please ensure that you contact them directly. You can find a list of NHS Employers here. If you are unable to contact them, please contact your NHS England local office.

You may need to ask for the Medical Staffing department when calling trust recruitment departments.

Subject

NHS England - Health Education England East Midlands - Notification of Placement

Content

Dear Dr Reuben Roberts [Test],

GMC 8999999

For your placement starting 08 August 2024 at Undefined (UND) in Gastroenterology, please see the below information. We appreciate this must be a busy time for you but please set some time aside to read this letter as it contains some vital information regarding your training placement.

The NHS England team can now confirm your placement within Health Education England East Midlands. Please note Health Education England is now part of NHS England. Our systems will be updated in due course.

Please note your allocation and grade progression (if appropriate) will be subject to you receiving a satisfactory ARCP outcome and your continued registration/licence to practise with the GMC for the duration of your training.

Accessing TIS Self-Service (TSS)

Your placement details can be reviewed by signing in to TIS Self-Service, after you sign in TSS will inform you of any outstanding actions for you to complete.

We have a registered account for you on TIS Self-Service against the email address reuben.roberts@nhs.net. To access your upcoming placement details please log in to TIS Self-Service.

If your email address is likely to change, or you need support creating an account on TIS Self-Service then please contact us via england.tis.em@nhs.net or see our FAQ for details.

The placement information reflects what we have recorded on our Training Information System (TIS) as your next placement. Please be aware that when your Grade, Whole Time Equivalent (WTE) or Post Number changes, on TIS, a new placement will be created reflecting these changes.

Further details on the specialist area of your placement will be confirmed by your employing organisation. This is because we are only able to confirm details that relate specifically to your college recognised curriculum. For example, if you have given your Training Programme Director a preference of a job in a specific location or department, we will not record this level of detail on TIS.

We are currently piloting the Placement confirmation service. You may come across a series of questions about this within the TIS Self-Service app. We appreciate your feedback to help us improve the process and make it easy for you to access the necessary information.

Kind Regards,

Health Education England East Midlands

Workforce, Training and Education

NHS England

This email is intended only for use by the named addressee. It may contain confidential and/or privileged information. If you are not the intended recipient, you should contact us immediately and should not disclose, use, or rely on this email. We do not accept any liability arising from a third-party taking action, or refraining from taking action, on the basis of information contained in this email. Thank you.

Was the information in this email correct?  .

Subject

Day One

Content

For your programme Acute Care Common Stem - Emergency Medicine/Oxford starting on 01 February 2025, please see the below information.

Connecting yourself to your Responsible Officer (RO)

Please note it is your responsibility to ensure you connect to your Responsible Officer (Paul Sadler) and Designated body (NHSE Education Thames Valley) via your GMC Online account on the day you start your new Training programme.

Please go to your GMC Online sign in page and log in using your GMC reference number. Once you have logged in go to ‘My Revalidation’ click ‘Add Designated Body’ and enter NHSE Education Thames Valley as your designated body.

Please ensure you are connecting to the Postgraduate Dean responsible for the programme you are training in and not your employer.

Please connect to your RO within 7 calendar days of commencing in your current training programme.

You must remain connected for the duration of your programme this includes any period Out of Programme(OOP) and statutory leave.

Some programmes share a Responsible Officer for a Programme so please ensure you use the details we have provided as this may differ to what you expect. For example, you may be training in South London but asked to connect to North West London for the purpose of revalidation.

Military Trainees should follow instructions provided by the Defence Deanery regarding their connection

NHS England - Thames Valley - Onboarding to your Training Programme

Content

Dear Dr David Short,

Congratulations on your appointment to the Acute Care Common Stem - Emergency Medicine/Oxford starting on 01 February 2025.

We appreciate this is a busy time for you but please set some time aside to read this letter in its entirety as it contains some vital information regarding your training and the registration process.

Training Number

As per previous communication, subject to you completing all actions on TIS Self-Service (TSS) you will be issued with Training Number (NTN/DRN). Please sign into TIS Self-Service (TSS) to review any outstanding actions.

Connecting to your Responsible officer and Designated body

You are required to connect to your Responsible officer and Designated Body. Please connect with your responsible officer (Paul Sadler) & designated body (NHSE Education Thames Valley). For further information on how to connect please sign into TIS Self-Service (TSS) and review the in-app notifications.

Accessing TIS Self-Service (TSS)

• We have no TIS Self-Service account associated with your records. Please create one by visiting TIS Self-Service. Please ensure you use the email address we have against our records, which is: david.shor@hee.nhs.uk.

• If your email address is likely to change, or you need support signing up on TIS Self-Service then please ensure that you contact via England.FormR.TV@nhs.net or see our FAQ for details.

If you need further information on LTFT, Deferral, Sponsorship etc please go into the in-app notifications on TIS Self-Service.

Please ensure you contact us if any of your information or circumstances change England.FormR.TV@nhs.net

Kind Regards,

Thames Valley (Please note Health Education England is now part of NHS England. Our systems will be updated in due course.)

Workforce, Training and Education

NHS England

Subject

Less Than Full Time

Content

This notification pertains to the following programme Acute Internal Medicine starting on 08 August 2024.

If you already know the programme that you have been allocated to and wish to apply to work LTFT (Less than Full Time), then please submit your application as soon as possible to ensure that there is no delay in notifying your employer.

If you are currently awaiting final allocation, then we advise that you submit your application as soon as your programme is confirmed. Please click on the following link for details on application process. https://www.westmidlandsdeanery.nhs.uk/support/trainees/less-than-full-time-training

Subject

Deferral

Content

This notification pertains to the following programme Acute Internal Medicine starting on 08 August 2024.

As per the Gold_Guide, doctors in training that wish to defer the start date of their specialty training programme can normally only do so on statutory grounds i.e., personal ill health or maternity/paternity/adoption leave.

Doctors in training wishing to defer must apply. Please follow your local office process. Please click on the following link for details on the Deferral process. https://www.westmidlandsdeanery.nhs.uk/support/trainees/new-starter-information

Subject

ePortfolio

Content

This notification pertains to the following programme Paediatrics starting on 03 September 2024.

Please remember to register with your Royal College or Faculty as appropriate, and they will set up your e-portfolio account. See contact information.

Subject

Indemnity Insurance for Speciality

Content

This notification pertains to the following programme Acute Internal Medicine starting on 08 August 2024.

Please note that although indemnity cover is provided to postgraduate doctors by your host Trust this does not cover any work outside your agreed training programme. For any work undertaken outside your training programme you must ensure that you purchase additional cover.

Subject

Sponsorship

Content

This notification pertains to the following programme Acute Internal Medicine starting on 08 August 2024.

If you require a Certificate of Sponsorship in order to apply for a Skilled Worker visa for this rotation, please follow this link to overseas sponsorship contact details for details on the application process. Should you have any questions that are not answered on this website, please click on the following link for information on Sponsorship. Overseas applicants | Workforce, training and education | NHS England

Dear Doctor,

Congratulations on your appointment to the Paediatrics Programme in your local office.

Please take some time to read this email in its entirety. It contains vital information to help you start the onboarding process for your training programme, and there are some actions that you will need to do straight away.

Please note:

• We are in the process of ensuring your Training Programme Director(s) (TPDs) have your details.

• Also, please be aware NHS England is not your employer. We act on behalf of your Postgraduate Dean and manage your training programme for the duration of your training.

Timeline

Over the next couple of months, you will receive a series of automated messages from NHS England via TSS (TIS Self-Service) and email communications from colleagues within your local office with some vital pieces of information.

Placement Confirmation

At 12 weeks prior to your commencement in post, you will receive a placement notification from us. Please note this does not constitute an offer of employment but is a confirmation of the placement you will be due to undertake and mirrors the information that has been provided to your employing organisation.

At this point, your employing organisation will follow the NHS Employment Check Standards.

National Training Number (NTN)

Subject to you completing all actions on TIS Self-Service, on the first day of your programme (01 August 2024), you will receive your National Training Number (NTN). It is also vitally important you connect to your Postgraduate Dean for Revalidation and ensure you are connected to the correct Deanery as your Designated Body on GMC Online. Please do not do this before 01 August 2024. It is essential you do not connect to your trust or employing body. The notice containing your NTN will explain how to do this.

Pre-employment checks and processes

Both NHS England and your employing organisation understand that you will be busy in this transition period to the start of your upcoming training programme, but we wish to emphasise the importance of engaging with all organisations with the onboarding process.

Your employing organisation will be contacting you about pre-employment checks from 12 weeks prior to starting. It is essential you avoid delaying these processes so as not to cause any disruption to your employment or training programme. The Medical Staffing teams will be processing a large number of new starters to their organisation and so any delay may impact their ability to add you to their employment systems, such as payroll.

Please ensure you contact your employing organisation if you have not heard anything by 8 weeks prior to your start date. Your employing organisation's details will be contained in the placement confirmation email that you will receive 12 weeks before starting.

This timescale is in line with the Code of Practice agreed in conjunction with the BMA and NHS Employers.

Their pre-employment checks will include:

• Your right to work

• If you have a criminal record

• Employment history and references

• Professional Registration and qualifications

• Fitness to work

Actions

Accessing TIS Self-Service (TSS)

• TIS Self-Service (TSS) gives you access to your training information. You will need to use TSS to submit essential forms, sign training agreements and complete actions that are presented on the Action Summary.

• If your email address is likely to change, or you need support signing up on TIS Self-Service, then contact us via or see our FAQ for details.

• Once you access TIS Self-Service, you will be presented with a set of actions and notifications to read relating to your training programme. Please complete the actions and read the notification as requested.

For more information regarding the onboarding process please visit our website: .

We are currently piloting the onboarding of doctors to this new service. You may come across a series of questions about this within the TIS Self-Service app. We appreciate your feedback to help us improve the process and make it easier for you to access the necessary information.

We look forward to welcoming you to your local office.

Kind Regards,

Your local office (Please note Health Education England is now part of NHS England. Our systems will be updated in due course.)

Workforce, Training and Education

NHS England

This email is intended only for use by the named addressee. It may contain confidential and/or privileged information. If you are not the intended recipient, you should contact us immediately and should not disclose, use, or rely on this email. We do not accept any liability arising from a third-party taking action, or refraining from taking action, on the basis of information contained in this email. Thank you.

Did you find this New starter email useful?  .

If you would like to offer further feedback, please complete the short survey.