Concerns log specification
- Alison Parr (Unlicensed)
Draft for UI design purposes only
- Input interface - form based
- Need audit trail - who logged incident and when
- Should enable search on GMC number, name, date, site, source, type, poss free text (details field)
- Need ability to upload and store documents e.g. original emails, images
- Should enable reports on all fields
- East Mids include health concerns (also declared on Form-R) here, but leave it out for now (we are dealing with Form-R separately at the moment)
| Field name | Type | Comment |
|---|---|---|
| Date of log | Automatic data stamp | Ā |
| Logged by | Automatic based on user | Ā |
| GMC Number | 7 digit number | Ā |
| First name | Ā | Pre-populated according to GMC number? |
| Surname | Ā | " |
| Specialty | Ā | Ā |
| Grade at time of incident | Ā | Ā |
| Source | Ā | Options: Employer report ARCP Panel Form-R GMC Other (please specify) Ā |
| Date reported | Ā | This is date incident reported to HEE |
| Date of concern or incident | Ā | May not be known so may need to allow empty field 'Concern' doesn't work as well as 'Incident' here - but log could include a complaints as well as incidents, etc - so to discuss (Set rules so this date cannot be after date reported) |
| Concern type | Ā | Options: Complaint Conduct and capability Serious Untoward Incident Significant Event |
| Level of trainee involvement | Ā | Not sure about this, and only relates to incidents (so maybe only opens if that type of concern selected?) but could be options: Present Contact during incident Main actor (None of wording right, but basis for discussion with users - and provides some structure? May be too complicated at this stage) |
| LEP | Ā | Would hope could have drop down for Trusts, although may be 10s of GP practices - maybe have one of options 'GP Practice' and then further drop down if that selected? |
| Site | Ā | As above - could be e.g. Princess Elizabeth Children's Hospital, Nantwich (as part of Royal Cheshire NHS Hospitals Trust - names made up by me!) Might want to flip these tow fields, as the Trust could auto-populate once site is entered (assuming unique site names) |
| Description | Free text | This is the detail of the incident, so may need to put guidance on what to include? |
| Status | Ā | Resolved/Unresolved (may wish to use 'Open/Closed') |
| Anticipated date of resolution | Ā | Not right wording for field Should only appear if 'Open' This is where can put date when investigation likely to be completed, e.g. could be date of Coroner's court etc. Probably need a notes box to describe why particular date selected |
| Update | Ā | Not sure what this will be, but need somewhere to add notes as more details known, e.g. progress of investigation |
Closure information: Closed by Actions Date | Ā | Record of when incident is closed May include details of ARCP review of incident and whether it can be archived or not |
| Additional information | Link to docs or description of where they are stored | Somewhere to put link to original docs/attachments etc) - in v1 we won't be able to upload documents (see Reuben's message in Slack) |
Related content
Slack: https://hee-nhs-tis.slack.com/
Jira issues: https://hee-tis.atlassian.net/issues/?filter=14213