03/02/2020

08/01:  TISNEW-2364 - Merging, then removal of Duplicate Person Records - Round 1 DONE  - Work completed for Round 1 on Stage and testing began. Since this was a flyway script, the importance was stressed on completion of the testing on stage as this would block anything else from being released to Production in out release pipeline

DS: Has done some testing. SB: leave manager tests carried out. JH/DS/AH: re-use some of the scripts that were used during consolidation for testing on metabase for next week.

DS: Prog membership, placements and assessments - Looks good so far. 

How long more this would need? - conclude by Wed 16/01.( and  are going to test this on Wednesday afternoon)

21/09: The scripts have been run on Prod over the weekend. 

4/02: Round two will be needed. LaSE still to advise DS on what to do with the records that weren't an easy match. Chris picking this up - London may be ok but KSS need more attention

4/02: Leave manager - need to do checks for the circa 500 records to make sure that the round 2 de-duping would not leave orphaned records (as per the procedure for Round 1

01/04: 

15/04: Still awaiting for EMD, South and London.

24/06: Jen to speak to David tomorrow (25th) re queries she has found in the South. 

James to ask Gwil where has gotten to with this - returns from leave on the 1st July

08/07: David to resend file to Gwil and Jen is no longer confused   as she now understands that this part of the exercise will not remove ALL erroneous records. Work is continuing........

22/07: Ongoing, waiting for South and EMD data

02/09 EM have submitted, awaiting the South (ongoing)

14/10: Back with DS - to compare and rebuild the new list of what's been merged

• Might be useful for bringing in the Northern Ireland data into TIS (Adewale Adekoya) 

11/11: Completed by South. With David at the moment.

09/12: There will be some duplicates because of Study Leave. The merging would have to be done at some point on TIS. Almost ready to go. 

06/01: DS post on slack for additional feedback.

03/02: DS posted on slack for everyone else to confirm this is OK. (De-dupe Round 2 spreadsheet)

Removal of consultant data has a dependency on De-duplication work.

22/10: Dependency on the De-dupe work. Follow up with Chris after the de-dupe work has taken place. This is to identify which Consultant data belongs to which Trust so that they can have this if the trust wants.

29/10: Linked to the removal of the consultant information from TIS we also need to address the issue of the non-trainee posts. So a further piece of work needs to take place to identify and hard delete these posts. Will need to take a copy of this so that (like with the non-trainee records) we can pass this to the trusts if needed. JW to create ticket related to the deletion of posts.

19/11 - Once de-dupe is done, check the full list of People from Chris. Please review against the surviving records (IDs) on TISNEW-2057.

14/01: Wait until the testing of the de-dupe has been done on stage then carry on.- 

04/02: Awaiting on DS on testing outcome for TISNEW-2057 to prioritise TISNEW-2083. Does the script attached to 2083 has everything? 

Check with Rob about urgency of this re IG - JW to do this

01/04: 

15/04: response from Rob 'From an IG perspective - of we don't need it then we should not keep it.'

Supervisors and Leave approvers taken into account on Chris's script.

24/06: The South has undertaken a post audit and set to Inactive Consultant/non current posts which has resulted in a reduction of approx. 2000 posts

Suggestion that this is something that the other three regions can do while the Person de-dup is in the process of being completed.

Suspect most of the Consultant posts in the North and Mids and East are now inactive meaning that the majority of outstanding posts belong to KSS (possibly)

Once this has been completed for Posts they can remain as Inactive rather than undertake another unnecessary step.

22/07: Still waiting on the de-duplication work. To discuss about Supervisors after this piece of work.

01/04: Check if the FE is displaying INACTIVE values when creating site. Need to understand what the problem is. 

• Raise a ticket to get the Trust search behave as the Site Search.
•  list posted on DQ channel to be discussed.

15/04:

• Identify duplicate Sites (Site codes not unique) in Site Reference Table- 
• Identify duplicate Trusts codes in Trust reference table
• Identify association between Current Sites to Inactive Trusts
• Each Region data Lead to review on DQ channel.

24/06: Regions to act on report created by Chris. Not for immediate attention due to the current work ongoing in Local Offices.

19/08: Ongoing

07/11/2019 Similar issue raised Lynn Bradley team  TISNEW-3571 - Getting issue details... STATUS  another ticket raised for all duplicate trust code  TISNEW-3577 - Getting issue details... STATUS

Mids and East - Done. 

South - Ongoing

North -  Ongoing. 

London - 

11/11: Post the spreadsheet on DQ channel to sort out the duplicate Trusts codes and ensure 1 only is CURRENT for each code. 

Trusts do not have Local Office boundaries, owner field can be ignored. 

03/02: Inactivate and ensure only unique trust codes are left

London:

North: In progress

South: In progress

Midlands and East: Done

24/06: No DFT in the NW and Orthodontics in KSS. 

08/07: David to be in receipt of this info in near future - suspect for David to import  into TIS  

22/07: KSS: Nothing to be done, NW: Will be done imminently

19/08: Awaiting on NW. 

30/09: It's in progress. 

03/02: Almost complete, check on the next one.

Required the Bulk Post Bulk Create tool to be available else look at one-off script to be run by the devs. 

04/11: Maria Kist (Unlicensed) asked a question about the other training pathways (...CCTi (industry), CCTn etc. and whether those should be factored into the NTN generation?

11/11: Question raised with the GMC. CCT is what the GMC/CoPMED have asked for to be recorded in the NTN and not the other sub-types.

• Get the latest script from James
• Speak with devs/include James in solution design 

14/10: For TIS: Ashley Ransoo update ticket with

• If the curriculum attached to the Prog membership is amended, and there are assessment records for the attached curriculum and the Review date is within the Curriculum membership start and end dates, then it should update the TrainingNumberAtTime against the assessment records. 
• It is not run as of today but as of the Curriculum dates.
• Recording of the historical NTNs not required for TIS.

11/11: Ticket updated with the above.

• Possibility of Not having an NTN. In which case the Assessment record will end up with a null NTN. This is where the review date of the assessment is after the Programme Curricula completion date on the Prog membership when the assessment is being created. 

Posts with no Programmes attached. 

09/12: James Harris re-run the report and post on slack. 

03/02: Look at how much is left without one. 

All 

James: I have started compiling a list of curricula that we could bulk inactivate when we are ready link is https://healtheducationengland.sharepoint.com/:x:/s/ProgrammesAnalysisTeam-MaE/EYOGs7vMqntKim8ycVrduwwBxVi8ktOmu8NhDyORj8VjQg?e=vKD255
We will also need to check Leads to CCT and there is a Child and Adolescent Run-Through curricula with no Curriculum Sub-Type. I assume that will be Medical Curriculum?
There's an action column in column A

09/12:

Mids and East - 

NW - 

South - 

London - 

Ticket TISNEW-3386: - Only make Current curricula available for creating/updating programme memberships with.

03/12: POG to be made 0 on all curriculum. 

09/12:

• Programme name with run-through on it, agreed at PAG
• Are all local offices recording this in a consistent way? Numbers not tallying in reports

Other regions to check and confirm:

North: To check and come back with

South: Mike to progress with Jenny Albon

London:

Mids and East: Done 

31/12:

We are working on a ticket in current sprint to set the Status field (Now Training Status) based on the programme membership. 

There are a number of programme memberships where we cannot set this at the moment as they have either missing start/end dates or the end date is greater than start date, and as such are invalid. Can the below be looked at by data leads for their respective regions: 

https://build.tis.nhs.uk/metabase/question/293

Record Status > Training Status field

03/01:

It appears that some Local Offices have been using this field to record Trainers approval. 

It was agreed at PAG for this field to be auto-populated based on trainee being on a current/inactive programme membership. 

Any impact on Leave manager / Accent and NDW reporting?

06/01:

• Mismatch of status between the list view and detail view
• List of Roles for Accent - Sue to provide

03/02: 

Trainers status have been migrated to the new Trainers Approval area on TIS within the Approval Status.

All trainers have been given a status of CURRENT with empty start and end dates, the idea being to have a bulk tool to update those and make the status calculated in the future. 

These are the 3 PAG processes that have been reviewed and are ready to be implemented which are not dependent on TIS developments.

I’ve copied in Kate as from the discussions at TOG and PAG it would seem sensible to follow a similar process to SOPs for implementation and review. I have spoken to the data leads so part of the PAG process will involve the data group suggesting how compliance can be checked and reported e.g  if a processes requires a field to be completed, to report on whether the data has been entered.

The PAG group initially suggested 1^st Jan for implementation but as it has taken some time to review I have amended this to 3^rd February. No particular issues have been identified with the implementation of these processes.

ARCP
IDT
New Starters

03/02: 

Will be linked to the Trainee UI development. 

People Bulk Update tool

For the following purposes:

• Update People records on TIS,

• Add trainers, amend their approval status, start and end dates for which they are approved

• Update roles assigned to People (Leave.Approver.NonAdministrator, SelfService.LeaveApplicant) that feeds into Accent Leave Manager

• Update visa details on TIS by the immigration team

People - Bulk Uploads

TISNEW-3857 - Getting issue details... STATUS

There are a number of Assessment records on TIS that do not have their curriculum sub-types recorded consistently. We are unable to tell whether this is legacy data from Intrepid or an issue on TIS that has introduced this.

The ticket below is to:
- Investigate whether this is a TIS issue and fix accordingly
- Re-sync the Assessment records so that the Curriculum sub-types are pulled through to the Assessment records.

TISNEW-3856 - Getting issue details... STATUS

Gwil: Hi all, James and I have been discussing the GMC Programme Code and wanted to come up with a clear definition and purpose for the field (and how it relates to the Programme Number). Our initial thoughts were that the field is for identifying the GMC code for dual and sub specialties only. All other curricula attached to that programme should have the same GMC Programme Code as the Programme Number.

03/02:

Dual - 

Sub-specialty - 

To take forward proposal to GMC and feedback on the next.