Programmes - Feedback

The idea stems from a conversation John Thompson and I had surrounding grade and my work to standardize the grade reference table on Intrepid. The point is that particular grades mean different things depending on the curriculum they are attached to. ST3 for Paediatrics means something very different than ST3 for GP or for O&G, etc. This difference could include the Tariff Rate of the post, the pay banding of the trainee, whether the post is higher or lower, the training year in proximity to CCT. Currently this information is stored through the knowledge of the employees of HEE but is not indicated in any way on the database. Using the example of ST3, there is no indication that ST3 has any other meaning in GP to Paeds. The proposal is to take the idea of Curriculum Grade and adapt it to something which becomes informative of the training year as it relates to the curriculum. This would be done by creating a Curriculum Grade Type to which training grade would be assigned. For instance Paediatrics would include Paediatrics Curriculum - Lower Training - ST1, ST2, ST3; Higher Training - ST4, ST5, ST6, ST7,ST8. Hopefully I made that clear. John or Alice Brindle would probably be able to help in explaining this.

currently have an issue with ACCS Anaesthetics CT3 trainees who, according to the curriculum, should be paid at CT2 level as their responsibilities at CT3 are only the same as CT2 in EM or AM.  We were initially asked to record them as CT2b but as this is not a grade we have so we made a decision that they should be recorded as CT3.  This has meant that Trusts are increasing their pay banding and NHS Employers have challenged this.  If we could record the information via the curriculum this would help but we would still need a good comms strategy to our Trusts to help them understand how the system works so they can ascertain which salary the trainees should.  I am also wary of over complicating things so it would need to be quite simple.

Work required to link training grade to other information and make the data more meaningful (IO)

Not MVP consideration as it's not i Intrepid - need to look at in future

James Harris, 06/09

Amanda Barber, 08/09

with regards to the curriculum length (TISDEV-2447), please can we confirm that this will just pre-populate the initial CCT date, which can then be manually edited? (I'm thinking academics, doctors counting LAT time, extensions to training etc.)

Programme end date is not being updated when the Curriculum completion date is changed. JW 14/1/18

(Programme end date is the programme start date plus the length of the curriculum followed plus any period of grace applicable)

On a related note, can the CCT date find the right day of the week rather than just the same day of the month? We asked for this in V10 but I guess they must have given up (may be one of those things that's easy for us and hard for a computer)

Yes, from a user perspective it should be Programme Name, Programme Number, Local Team and then Status.

So change to ordering of columns is required as above.

Ticket to be written (IO)

TISDEV-2934

Default to 'current' on creation but yes have the option to change a status to delete because sometimes entities can be created in error so we should be able to remove them from the system

(IO) changing the status would be an edit, if they realised whilst creating that it's erroneous then they can cancel and not complete the create journey

Ticket to be written (IO)

TISDEV-2935

Ticket to be written (IO)

TISDEV-2936

(IO) need to display Curriculum membership within Person record

TISDEV-3650 - Getting issue details... STATUS

create & search training number is still available on navigation

(IO) tickets to be created to remove them from navigation

Duplicate - see point 7

When adding programme membership to a trainee (under People), I came across the following:

• There are no initial drop-downs. Instead there is predictive typing – which is less user-friendly and not good for dyslexics.
• The predictive typing brings up a list of programmes, but these appear in random order and not in alphabetical order – not only is this not user-friendly it also makes the process of finding the correct programme more time-consuming.

• Moreover, programmes like Anaesthetics appear several times spelled exactly the same, but depending on which one you click you have a different local office (eg: North East or East of England, etc).
• When adding curriculum there is no longer predictive typing and it appears impossible to work out how to add the curriculum. It appears there is a very limited area one can click to bring up a list of curricula. This nearly made me give up – I thought the system was broken.
• Also it is impossible to bring up Curriculum without having brought up Programme first, but it does not tell you this – again I thought the system was broken.

• When a choice of curricula is finally brought up, it is again not alphabetised, but listed in random order – very unhelpful and will make the whole process more time-consuming.

When going into Programmes, rather than into People, I found:

• Again Curricula is not alphabetised

(IO) 

Need to allow access to only the users LO. 

(IO) more detail needed please, what challenge does this present?

build in as a rule - ticket up  TISDEV-3646 - Getting issue details... STATUS

(IO) should this be a data tidy up query/action, the naming conventions are managed outside TIS development?

Relates to LaSE filter - catch up with Claire

TISDEV-3645 - Getting issue details... STATUS

Create new curricula - Can create a new Curriculum ok.

Can’t see how to delete a Curriculum.

Specialties are not in alphabetical order in the drop down list making it difficult to find the required one.

It does not state that period of grace should be recorded in months.

(IO) no deletion, need to be able to remove a curriculum from programme

(IO) ordering to be reviewed - duplicate feedback

(IO) "No of months" to be added - new ticket to be raised  TISDEV-3651 - Getting issue details... STATUS

Create/edit curricula sub type - Can’t create a new SubType or Edit an existing one (it won’t Save). Can’t delete SubType.

Pass

(IO) to be reviewed, not clear why this happened

Create/Edit Curricula Specialty - Can create a new Specialty and Edit an existing one. Can’t see how to delete a Specialty.

Only current Specialties should come up on the Specialty dropdown menu. Right now, inactive and current specialties are displaying so it is difficult to identify which specialty is the correct one to use.

(IO) new ticket to be raised - duplicate - system wide rule that dropdowns should only display the current values.

Covered elsewhere

Search Curricula - Can search for Curriculum by name (or part of).

Pass

Access Control Programmes & Curricula

Don’t know what this means.

Not sure what this means

Generate NTN - 

Don’t know where to do this.

I cannot find where to do this.

Add NTN to Programme 

Don’t know where to do this.

I cannot see an option within the programme view to do this.

Trainee to Supervisor Link - Don’t know where to do this.

The fields do not exist within the placement view to allocate Educational and Clinical Supervisors against a placement.

(IO) to be developed, story awaiting prioritisation

More info needed from SMLs

Don’t know where to do this.

In Person record - There is no view to see programme membership, curriculum membership, placements within the programme membership, and assessments for the programme at the same time.

The NTN is not pulling through from Intrepid. The field is blank when it should be populated.

It is not possible to change the programme start date field by typing in the box. It is only possible to change the date using the calendar which is cumbersome.

Assign NTN to Trainee - Don’t know where to do this.

The Training number box in blank and when you click on it to add anything a blank dropdown menu appears. It is not possible to manually type anything into the Training number field either.

View All Programmes - Can sort and filter the Programmes and navigate the pages ok.

PASS

Add a Curriculum to a Programme - Can add Curricula to Programme ok. Can’t delete 1^st Curriculum from programme as no (-) against it.

PASS

Able to attach deleted curricula to programmes - shouldn’t be able to do this

(IO) should be able to remove all curricula- yes

Ticket needed  TISDEV-3655 - Getting issue details... STATUS

Only current values in drop downs

Mike Richardson, Alice Brindle,

Claire Le Houx

Search for Programme - Can search for Programme by name (or part of).

PASS

Search is too specific - need to be able to search on part of the programme name

(IO) issue with exact search?

Exact and part search works - 14/1/18(JW)

Mike Richardson, Alice Brindle,

Claire Le Houx

View All Curricula - Can sort and filter the Curricula and navigate the pages ok.

When you type “B” in the search box to search for all curricula starting with “B” it brings up all curricula with a “b” anywhere in the name which is not useful.

N/A

Can we have a wild card search?  TISDEV-3606 - Getting issue details... STATUS

View All Specialties - Can sort and filter the Specialties and navigate the pages ok.

PASS

View All Specialty Groups - Can sort the Specialty Groups and navigate the pages ok.

PASS

Create New/Edit Specialty Group - Can create and edit Specialty Groups ok.

Can’t see how to delete a Specialty Group. Can add Specialties to Specialty Groups ok.

Can add blank Specialties to Specialty Group (shouldn’t’ be able to do this).

Can’t delete 1^st Specialty from Specialty Group as no (-) against it is you don't want to add any specialties to a group.

PASS

(IO) is deletion in scope? deactivation is the only option, user info required

(IO) Bug: specialty fields must be mandatory but should not be able to add blank specialties  TISDEV-3656 - Getting issue details... STATUS

(IO) Bug: should be able to remove all specialties  TISDEV-3655 - Getting issue details... STATUS

Team needs to look at the rule set for primary and secondary specialties to be added

Create New /Edit Programme - Can create a new Programme and Edit an existing one. Can’t see how to delete a Programme.

PASS

Need to be able to create multiple programmes with same programme number. Causing issues with bring the data across for programmes where have the same number

(IO) is deletion in scope? deactivation is the only option, user info required

SMLs and Team to discuss proposal from James Harris  TISDEV-3645 - Getting issue details... STATUS

Mike Richardson, Alice Brindle,

Claire Le Houx

Create new curricula

1.      When choosing ‘sub-type’, options in drop-down are not only not alphabetised, but they also don’t appear to make sense. Eg: Medical Curriculum and Medical SpR – there is arguably overlap here. Clarity and consistency in usage is needed. The same applies to Dental (Dental SpR and Dental Curriculum) There is also Dental-post-CCST. Same again for Academic where you have ACL (NIHR) ACL (Other) and ACL, same for ACF.Again the categorisation here appears not thought through.

1.      Also what about specialties like Public Health where not all trainees are medical – is the curriculum a ‘medical curriculum’ or is it something else?

2.      For the ‘Assessment Type’ field there are only 3 options: ARCP, RITA and Academic. However, Dental Core has RCPs and Dental Foundation has FRCPs. Also, should interim reviews be included here? For dental these are known as IRCPs for DFT and DCT.

3.      ‘Status’ field has 2 options only: Current/ Inactive. Intrepid has a 3^rd field: ‘Delete’ – should this be included here?

4.      Period of Grace – allows a negative number with warning text– why negative? Remove this possibility? No limit on months allowed as PoG – should there be warning text pop up after 6 months – querying decision?

5.      ‘Specialty’ field. Again the drop-down options here are non-alphabetised. In addition, there is no consistency in terminology. Dental Core Training exists as does Dental Core Training 1, Dental Core Training 2. Dental Core Training 3 is missing. To ensure consistency and avoid  inconsistency Dental Core Training should be removed as an option. Several other examples exist. There are 3 Oral Medicine, Oral Medicine (Old) and Oral Medicine (Additional Dental Specialties). Also inconsistent usage of ‘and’ and ‘&’ – this means that even if alphabetised, there will be difficulty locating correct programme.

Some sub-specialty names do not appear (Neuro rehabilitation Medicine). Suggest all specialty names are wiped and drop downs are taken from a national GMC list.

6.      The Create Curricula sub-type interface allows 3 options: Edit, Delete, View. This is not available via the Curriculum interface. This would be helpful.

Alphabetised dropdowns and only current values

What is it currently?

Being added - part of the assessment work

(IO) is deletion in scope? deactivation is the only option, user info required

Remove ability to input a negative number 

Alphabetised dropdowns and only current values

Alphabetised dropdowns and only current values - how does it work in V10

Old view in curriculum sub type - no longer in use in TIS

Create/Edit Curricula SubType

1. Could not create a new curriculum sub-type. When trying to do so there was a pop-up window with a blank Code and Label fields. These presumably needed to be completed, but there was no text explaining how to do this. The fields had no predictive text and no drop down. The system would not accept the attempts I made at entering a code.

Could not edit the curricula sub-type. When I did so and pressed Save there was no indication my changes had been saved. When I closed down the pop-up window, the data had not changed in line with the edit I had attempted to make.

Create/Edit Curricula Specialty

1. Not sure what is asked here in the part about creating a curricula specialty? (Does it fall under ‘New Curricula’ section above – if so see feedback provided.)

Editing of Curricula Specialty works (although again not sure if I have correctly understood what is asked for this section) but it is difficult to verify after. Should be highlighted in a colour when the system returns to the original screen listing all specialties.

Save function does not work when editing a curriculum  TISDEV-3658 - Getting issue details... STATUS

(IO) this adds more development complexity than benefit at this time - there will be an audit log visible when the user clicks into the record so they can see when it's been edited and who by

Search Curricula

Initially, tried to use the ‘Search box’ with very poor results. It did not find anything on the following searches:

Intensive Care, ICM, Oral. But it did not tell me that it had failed to find anything. Basically nothing happened.

Then I searched for a few obvious ones that I saw listed such as ACCS, then back to searching for my original examples. At this point I got a message saying ‘We could not find any results. Please clear your search criteria or try to remove some filters in order to reset results. I then tried again and did get results.

And then after a while I again did not get results.

No result on Occupational and no message telling me it had failed to get results. Searched on Health and did get results. After this did get results on Occupational. Very hit and miss.

(IO) Need specifics on what was searched for + permissions + filters that were on, but this will be reviewed

Search seems to be working well on the 14/1 - JW 

Searched on Intensive Care and Oral and saw results. ICM produced nothing. Are there any curricula with this title?

Access Control Programmes & Curricula

Not sure what this means.

Attaching supervisors to programmes/trusts/sites etc. Story created.